Clearooms vs YAROOMS
YAROOMS is a workplace booking platform from Romania, known for its Yarvis AI booking agent. Below, we compare it with Clearooms on how each prices, what sits in higher tiers or add-ons, contract terms and where each one fits. We make Clearooms, so we've linked a source for every fact about YAROOMS and dated when we checked it.
The short version
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks.
Choose Clearooms if you want pricing in pounds per desk and room, with SSO, SCIM, Teams, Outlook and the REST API included on every plan, and parking available on any plan. You also get monthly rolling billing, Cyber Essentials Plus, Paxton Net2 and Salto door access, a G-Cloud 15 listing and a dedicated Customer Success Manager, from a published £60/month.
Consider YAROOMS if you're a Microsoft 365 organisation that wants AI booking: its Yarvis agent takes bookings in plain language through Teams and email, and it offers private-cloud and on-premise options on Enterprise. Budget in US dollars, with Teams, Outlook and SSO from the $399/month Business tier, and parking and API access on Enterprise ($899/month).
Clearooms vs YAROOMS at a glance
| Clearooms | YAROOMS | |
|---|---|---|
| Pricing model | Per desk / room / parking space, unlimited users | Three tiers with limits on users, locations and bookable spaces |
| Published pricing | Full price list published in six currencies (GBP, USD, EUR, CAD, AUD and NZD). Desks from £60/month for 1–19 desks (billed annually) or £66 monthly; rooms £10/room/month for 1–9 rooms, falling to £6 at volume; parking in the same bands as desks, in pounds | In US dollars: Starter $99/month (up to 20 users, 1 location, 20 bookable spaces); Business $399/month (up to 200 users, 2 locations, 150 spaces); Enterprise $899/month (unlimited users, 5+ locations); yearly billing saves 20% |
| What's included | SSO, SCIM, Microsoft Teams, Outlook and Google Calendar sync, Slack, the REST API, Zapier and Smart Booking, on every plan | Desk and room booking, floor plans and the mobile app on every tier. Teams app, Outlook and Google Calendar sync, Slack and SSO from Business; parking, API access and unlimited analytics on Enterprise only |
| Billing & term | Monthly rolling, no minimum term, no setup or cancellation fees; annual billing optional (10% discount) | Its terms say the price is paid annually in advance for the term in your order, with no refunds once an order is signed; renewal needs a new order |
| SSO & SCIM | SSO (Entra ID, Google, Okta, OneLogin, JumpCloud, AD FS) and SCIM, included on every plan | SSO with Microsoft, Google, Slack or SAML from Business; no SCIM (accounts are created at first login instead) |
| Microsoft Teams & calendars | Microsoft Teams app, Outlook and Google Calendar sync, included on every plan | Teams app, Outlook add-in and two-way Microsoft 365 room mailbox sync, and Google Calendar, from Business |
| AI booking | Smart Booking recommendations included on every plan | Yarvis AI agent takes bookings in plain language through Teams and email (Business and Enterprise); MCP server for AI tools |
| API | REST API and Zapier (7,000+ apps), included on every plan | REST API and webhooks on Enterprise only; no Zapier listing found |
| Parking | Parking Spaces: vehicle profiles, pool cars, restrictions and reports, priced in the same bands as desks (from £60/month for up to 19 spaces) | Enterprise tier only |
| Door access control | Paxton Net2 and Salto integrations, with automatic check-in | No named door access integrations; building access via webhooks and the API |
| Room displays | Display App with five themes on iPad, Android or ProDVX panels, included | Meeting room and lobby displays are add-ons |
| Analytics | Utilisation reports from bookings and check-ins, with CSV/PDF export; data feeds Power BI and other BI tools via Zapier or the API | None on Starter, 90 days on Business, unlimited on Enterprise |
| Floor plans | Upload your own plan free, or we draw one from a sketch (one-off fee from £95, first draft within 48 hours) | Upload your own floor plan image and map spaces yourself |
| Renting out spare space | OpenSpaces add-on: outside customers book and pay for your spare desks and rooms via Stripe or PayPal | No equivalent found |
| Trial | Self-serve 30-day free trial, no card needed, every feature included | 14-day free trial, no card needed |
| Support | The same support on every plan: a dedicated Customer Success Manager, plus phone, email and live chat with our UK team during office hours | Help centre, contact form and email, 24 hours a day on weekdays; no formal SLA stated |
| Company & hosting | UK company with customers in the UK, Canada and other countries; app in multiple languages; hosted on AWS in Ireland (EU); UK-based support | Romanian company (YAROOMS International, Cluj-Napoca) with a US office in Miami; hosted on Microsoft Azure in the Netherlands for UK and EU customers; private cloud or on-premise on Enterprise |
| Certifications (vendor's own) | Cyber Essentials Plus (UK NCSC standard) | ISO 27001, ISO 27701, ISO 9001, ISO 14001 and SOC 2 Type 2; no Cyber Essentials found |
| Reviews (October 2026) | Capterra 4.7 from 232 reviews, none below 3 stars | Capterra 4.6 from 102 reviews; G2 4.3 from 100. Recurring themes: slow page loads, mobile app and QR check-in issues |
| UK public sector | Listed on G-Cloud 15; Cyber Essentials Plus | No G-Cloud listing found |
Green shading marks the stronger option on that row.
Sources: yarooms.com/pricing, integrations, security, about and terms and conditions; trial sign-up; Capterra and G2; UK Digital Marketplace, all checked October 2026. Clearooms details: clearooms.com/pricing.
The pricing difference: tiers in dollars or desks in pounds
YAROOMS sells three tiers in US dollars, each with limits on users, locations and bookable spaces, and keeps key features for the higher tiers. Clearooms prices per desk, room and parking space in pounds, with unlimited users and every feature on every plan.
Take an office of 120 people with 40 desks and 4 meeting rooms that wants SSO and Microsoft Teams. Starter won't fit (20 users, 20 spaces and no Teams, Outlook or SSO), so it's the Business tier: about $3,830 a year billed yearly (with its 20% discount), or $399 a month, $4,788 a year, billed monthly, paid in dollars. Parking or API access would mean Enterprise at $899 a month.
Clearooms costs £95 a month for 40 desks plus £10 a month per room, billed annually: £1,620 a year, compared to about $3,830. Billed monthly it's £1,788 a year, compared to $4,788. That includes SSO, SCIM, Teams and the full REST API, with parking available at the same band prices as desks.
YAROOMS' higher tiers include things Clearooms doesn't, such as the Yarvis AI agent and private-cloud hosting. If those matter to you, compare totals in your own currency, including the add-ons you'll need.
Where each platform is stronger
Clearooms is stronger on
- Pricing in pounds: per desk and room, with no exchange-rate risk
- Nothing held back for higher tiers: Teams, Outlook, SSO and the API on every plan, and parking available on any plan
- SCIM user provisioning: included; YAROOMS offers none
- Flexible terms: monthly rolling with no minimum term, compared to annual payment in advance with no refunds
- Door access: Paxton Net2 and Salto with automatic check-in
- Certified and G-Cloud listed: a UK company, Cyber Essentials Plus and a G-Cloud 15 listing
- Support: the same support on every plan, with a dedicated Customer Success Manager, plus phone, email and live chat with our UK team during office hours
- Longer trial: 30 days instead of YAROOMS' 14
- Floor plans drawn for you if you need them, from £95
YAROOMS is stronger on
- AI booking: the Yarvis agent takes plain-language bookings through Teams and email
- Hosting choice: private cloud or on-premise on Enterprise
Worth knowing: YAROOMS' AI agent goes further than our Smart Booking recommendations, and its certification list is longer than ours. Its reviewers mention slow page loads and mobile check-in issues. Some Clearooms reviewers would like more integrations beyond calendars, Slack, Zapier and door access, and we don't hold ISO 27001 or SOC 2 certification ourselves.
Frequently asked questions
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Is Clearooms cheaper than YAROOMS?
Usually, for UK offices. An office of 120 people with 40 desks, 4 meeting rooms, SSO and Teams needs YAROOMS' Business tier: about $3,830 a year billed yearly, or $4,788 billed monthly, in US dollars. Clearooms costs £1,620 a year billed annually, or £1,788 billed monthly, for the same office, in pounds, with SSO, SCIM, Teams and the API included.
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Does YAROOMS include Microsoft Teams, Outlook and SSO?
From its Business tier ($399 a month) upwards, not on Starter. YAROOMS doesn't offer SCIM user provisioning; it creates accounts when people first log in. Clearooms includes Teams, Outlook and Google Calendar sync, SSO and SCIM on every plan.
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Does YAROOMS have an AI booking assistant?
Yes. Its Yarvis agent, on the Business and Enterprise tiers, takes bookings in plain language through Microsoft Teams and email. Clearooms includes Smart Booking, which recommends desks and meeting rooms, on every plan.
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Where do Clearooms and YAROOMS store their data?
Both host in the EU. Clearooms is a UK company hosting on AWS in Ireland and holds Cyber Essentials Plus. YAROOMS is a Romanian company hosting UK and EU customers on Microsoft Azure in the Netherlands, and holds ISO 27001, ISO 27701 and SOC 2 Type 2. Clearooms is listed on G-Cloud 15; we found no G-Cloud listing for YAROOMS.
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How long are the free trials?
Clearooms offers a self-serve 30-day free trial with every feature included and no card needed. YAROOMS offers a 14-day free trial with no card needed.
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Can organisations outside the UK use Clearooms?
Yes. Clearooms is used by organisations worldwide. Prices are published on our website in six currencies (GBP, USD, EUR, CAD, AUD and NZD), the app is available in multiple languages including English, French, German, Spanish, Italian, Dutch and Welsh.
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When is YAROOMS the better choice?
When you're a Microsoft 365 organisation that wants an AI agent taking bookings in Teams and email, or wants private-cloud or on-premise hosting.
Compare Clearooms with YAROOMS in a free demo
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks. Book a free demo and we'll walk you through desk, meeting room and parking booking, and show you what you'd pay on our published pricing. There's no obligation to subscribe afterwards.
Rather explore on your own? Start a 30-day free trial with every feature included and no card needed.