Make every public building earn its place.
Clearooms is the desk, room, parking and visitor booking system built for councils, local authorities, public bodies and regulators. Know how your buildings are used, spend less on space you don't need, and have the evidence to back every estate decision. Priced openly, live in days, and on G-Cloud 15.
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Trusted by
Public sector organisations
Built for how the public sector works
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Councils & local government
Councils are being asked to run fewer buildings without losing services. Consolidate offices, share hubs with partners and support hybrid teams while budgets tighten. See which floors, days and rooms are really used, and defend the estate decisions you make.
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Central government bodies and regulators
Accountable bodies are expected to show that space is used well. Booking, occupancy and visitor records give you an auditable picture of who is in the building and when, backed by SSO and SCIM on every plan and a dedicated Customer Success Manager.
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Shared public buildings
When several organisations share a building, nobody owns the front door. Sharing with the NHS, police, a housing partner or a neighbouring authority saves money but makes the front desk harder to manage. Clearooms and ArrivalsHQ give each organisation its own view of a shared space.
One simple system for every desk, room and space you manage
- Desk and room booking with real-time availability, so staff can see what's booked and what's available, on web and iOS/Android apps.
- Smart Booking that helps staff find the right space quickly and boosts user adoption.
- Occupancy and utilisation reporting that shows which floors, days and rooms are used, so you can make and defend estate decisions.
- Visitor management and parking booking on the same platform.
- Room display screens with a simple traffic-light status.
- Works with Outlook and Google Calendar, so bookings sit where staff already work.
- Custom floor plans: first draft in 48 hours.
Why choose Clearooms
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Priced openly
Pay for the desks, rooms and parking spaces you manage, not the size of your workforce. For example, 100 to 199 desks is £3,300 a year and 200 to 299 desks is £5,160 a year. Meeting rooms are priced per room. See our pricing.
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Try before you buy
A free 30-day trial of the full version, with no up-front payment.
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Single sign-on included
SSO, SCIM and two-factor authentication on every plan at no extra cost.
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Support you can name
A dedicated Customer Success Manager on every plan, plus live chat monitored by real people during business hours.
Visitors, fire safety and shared buildings
One sign-in kiosk for every visitor, contractor and courier. It works alongside Clearooms booking, or on its own.
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Run fire evacuations from the kiosk,
with a live roll call on the fire marshal's phone.
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One kiosk for several organisations.
Sharing with the NHS, police, a housing partner or another public body? Each gets its own records and dashboard.
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Custom welcome journeys
for staff, contractors, visitors and couriers, and for each organisation in a shared building.
Turn empty rooms into income
Do you have meeting rooms or desks that sit empty? OpenSpaces lets you offer them to the public or local businesses through a booking widget on your own website, with online payment by Stripe or PayPal. It works with Clearooms bookings, so a room is never double-booked.
OpenSpaces
Procurement & Security
Cyber Essentials Plus certified
Hosted by AWS in Ireland (EU)
Encrypted in transit and at rest
Built to support GDPR
Available on G-Cloud 15
Published Carbon Reduction Plan
Works with the systems your council already uses
Clearooms integrates with Outlook, Google Calendar, Teams and Slack, and with Paxton and Salto access control. SSO and SCIM support Microsoft Entra ID, Google Workspace, Okta and more, and are included on every plan. Connect thousands more apps through Zapier, or build your own with our API.
See all integrations
Quick answers
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Can we buy Clearooms through G-Cloud?
Yes, Clearooms is available on G-Cloud 15.
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Can councils and local authorities buy without a tender?
Yes. G-Cloud 15 is a pre-approved route, so you don't need to run your own tender. Smaller purchases can also be bought direct, subject to your organisation's own procurement rules.
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How much does it cost?
Pricing is per desk, room and parking space, not per employee. For example, 100 to 199 desks is £3,300 a year and 200 to 299 desks is £5,160 a year. Meeting rooms are priced per room. The full price list is on our pricing page.
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What are the contract terms?
Most public sector customers subscribe annually, which suits council budgets and G-Cloud. You can try the full version free for 30 days first, with no up-front payment.
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How quickly can we go live?
Most teams can be live in days, and we produce a first draft of your floor plans in 48 hours.
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Where is our data stored?
On Amazon Web Services in Ireland, inside the EU, encrypted in transit and at rest with daily encrypted backups. The full sub-processor list is published on our website.
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Is Clearooms Cyber Essentials Plus certified?
Yes. Clearooms is Cyber Essentials Plus certified, independently verified against UK National Cyber Security Centre standards.
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Does Clearooms make us GDPR compliant?
No software can do that on its own. Clearooms is built to support your GDPR obligations, with a named Data Protection Officer, a published sub-processor list, and retention and privacy controls you set yourself.
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Does Clearooms support single sign-on?
Yes. SSO, SCIM user provisioning and two-factor authentication are included in every subscription at no extra cost.
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Can several organisations share one building?
Yes. ArrivalsHQ visitor management allows for one sign-in kiosk for multiple organisations, each with its own records and dashboard.
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Can we hire out our unused desks and rooms?
Yes. OpenSpaces lets you offer meeting rooms and desks to the public or local businesses through an online booking widget, with online payment.
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Which systems does Clearooms integrate with
Outlook and Google Calendar, plus Teams, Slack, Paxton and Salto integrations, and Zapier for others.
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Can we try it first?
Yes. You get a free free 30-day trial of the full version, with no up-front payment.
Book your free Clearooms demo
Request a free demo tailored to your buildings, with no up-front payment and no obligation to subscribe.
If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us through our Live Chat. We look forward to hearing from you!