Clearooms vs deskbird
deskbird is a hybrid work app from Switzerland, strong on office-day planning. Below, we compare it with Clearooms on per-user against per-desk pricing, what sits in paid add-ons and contract terms. We make Clearooms, so we've linked a source for every fact about deskbird and dated when we checked it.
The short version
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks.
Choose Clearooms if you want to pay for desks and bookable resources rather than number of users or staff, with SSO, SCIM, Teams, room displays and a full REST API included on every plan. You also get monthly rolling billing with no minimum term, a UK company with UK-based support, Paxton Net2 and Salto door access, a G-Cloud 15 listing and a 30-day trial, from a published £60/month.
Consider deskbird if hybrid scheduling is required: it includes a weekly office-day planner, attendance-policy tracking, more than 20 HR system integrations and sensor-free occupancy data. Budget per active user (from 25 users), with SSO, SCIM, HR sync, room kiosks and visitor management as add-ons it doesn't publish prices for.
Clearooms vs deskbird at a glance
| Clearooms | deskbird | |
|---|---|---|
| Pricing model | Per desk / room / parking space, unlimited users | Per active user per month, from 25 users; Business, Professional and Enterprise tiers |
| Published pricing | Full price list published in six currencies (GBP, USD, EUR, CAD, AUD and NZD). Desks from £60/month for 1–19 desks (billed annually) or £66 monthly; rooms £10/room/month for 1–9 rooms, falling to £6 at volume; parking in the same bands as desks | Business from £2.50/user/month billed annually or £3.25 monthly (25-user minimum). Professional and Enterprise priced on request |
| What's included | SSO, SCIM, Microsoft Teams, Outlook and Google Calendar sync, Slack, the REST API, Zapier and Smart Booking, on every plan | Teams, Outlook, Google Calendar, Slack, parking, rooms and floor plans on every tier. SAML SSO, SCIM and HR sync are a paid add-on (User & Data Management Plus); public API on Professional and above |
| Billing & term | Monthly rolling, no minimum term, no setup or cancellation fees; annual billing optional (10% discount) | Monthly billing has a 3-month minimum term, annual a 1-year minimum; renews automatically, with 1 or 2 months' written notice to cancel; contracts under Swiss law |
| Hybrid work planning | Desk, room and parking bookings, with colleague visibility on the floor plan | Weekly and monthly office-day planner (office, home, travel, absent), follow colleagues, attendance-policy tracking |
| HR system integrations | Via the REST API or Zapier (7,000+ apps) | More than 20 HR systems (including Personio, HiBob, BambooHR, Breathe), part of a paid add-on |
| SSO & SCIM | SSO (Entra ID, Google, Okta, OneLogin, JumpCloud, AD FS) and SCIM, included on every plan | Microsoft Entra ID and Google Workspace on every tier; SAML SSO (for Okta, OneLogin and others) and SCIM in the paid User & Data Management Plus add-on |
| API | REST API and Zapier (7,000+ apps), included on every plan | Public API on Professional and above; no Zapier listing found |
| Parking | Parking Spaces: vehicle profiles, pool cars, restrictions and reports, priced in the same bands as desks (from £60/month for up to 19 spaces) | Parking booking with licence plates, priority groups and waitlists, on every tier |
| Room displays | Display App with five themes on iPad, Android or ProDVX panels, included | Meeting room kiosk app on tablets, in the paid Rooms Plus add-on |
| Door access control | Paxton Net2 and Salto integrations, with automatic check-in | Gallagher and Salto |
| Occupancy data | No sensor product: utilisation comes from bookings and check-ins | Sensor-free occupancy from Wi-Fi and desk docks via its deskbird Dock app |
| AI | Smart Booking recommendations included on every plan | AI Workplace Agent, Microsoft Copilot integration and AI floor plan digitising (some on Professional and above) |
| Floor plans | Upload your own plan free, or we draw one from a sketch (one-off fee from £95, first draft within 48 hours) | Upload your own plan and map desks yourself; AI floor plan designer on Professional and above |
| Renting out spare space | OpenSpaces add-on: outside customers book and pay for your spare desks and rooms via Stripe or PayPal | No equivalent found |
| Trial | Self-serve 30-day free trial, no card needed, every feature included | 7-day premium trial via a sign-up form, no card needed; afterwards a Starter plan limited to 15 users |
| Support | The same support on every plan: a dedicated Customer Success Manager, plus phone, email and live chat with our UK team during office hours | Ticket form and help centre, Monday to Friday; a designated CSM on Enterprise only |
| Company & hosting | UK company with customers in the UK, Canada and other countries; app in multiple languages; hosted on AWS in Ireland (EU); UK-based support | Swiss company (deskbird AG, founded 2020); no UK entity found; hosted on Google Cloud in the EU (Frankfurt) |
| Certifications (vendor's own) | Cyber Essentials Plus (UK NCSC standard) | ISO 27001 and SOC 2 Type 2; no Cyber Essentials found |
| Reviews (October 2026) | Capterra 4.7 from 232 reviews, none below 3 stars | Capterra 4.7 from 93 reviews; G2 4.5 from 311 reviews |
| UK public sector | Listed on G-Cloud 15; Cyber Essentials Plus | No G-Cloud listing found |
Green shading marks the stronger option on that row.
Sources: deskbird.com/pricing, terms of service, trial page, integrations, data protection and SOC 2 announcement; deskbird help centre articles on SSO, HR integrations and support; Capterra and G2, all checked October 2026. Clearooms details: clearooms.com/pricing.
The pricing difference: people or desks
deskbird charges for each active user; Clearooms charges for each desk, room and parking space, with unlimited users. Which works out cheaper depends on how many people share your desks.
Take an office of 50 people sharing 19 desks. On deskbird's Business plan that's 50 users at £2.50 a month billed annually, £1,500 a year (£1,950 on monthly billing, which still carries a 3-month minimum term). SAML SSO, SCIM and HR sync sit in the User & Data Management Plus add-on, room kiosks in Rooms Plus, and the public API on Professional, none of which have published prices.
Clearooms publishes the same office at £60/month billed annually, £720 a year, or £66/month on monthly rolling billing, £792 a year, however many people book, with SSO, SCIM, Teams, room displays and the full REST API included.
For a small team where everyone has a desk, the sums get closer: deskbird's 25-user minimum is £750 a year billed annually. Its planner and HR integrations are good, so if those are what you need, compare totals including the add-ons you'll use.
Where each platform is stronger
Clearooms is stronger on
- Pay per resource rather than per user: costs don't rise as headcount grows
- Every feature on every plan: SSO, SCIM, Teams, room displays and the API are never add-ons
- Published prices: one public price list, no unpriced add-ons to request
- Flexible terms: monthly rolling with no minimum term, compared to a 3-month minimum and automatic renewal under Swiss law
- Full REST API and Zapier on every plan
- Support: the same support on every plan, with a dedicated Customer Success Manager, plus phone, email and live chat with our UK team during office hours
- Floor plans drawn for you if you need them, from £95
- Longer trial: 30 days with every feature, compared with deskbird's 7
- A UK supplier: a UK company, Paxton Net2 door access and a G-Cloud 15 listing
deskbird is stronger on
- Hybrid scheduling: a mature office-day planner with attendance-policy tracking
- HR integrations: more than 20 HR systems, including UK ones such as Breathe and PeopleHR
- Sensor-free occupancy: usage data from Wi-Fi and desk docks
- AI features: a Workplace Agent and Microsoft Copilot integration
Worth knowing: for small teams where everyone has a desk, deskbird's per-user price can be close to ours, and its office-day planner includes attendance-policy tracking. Some Clearooms reviewers would like more integrations beyond calendars, Slack, Zapier and door access, and we don't hold ISO 27001 or SOC 2 certification ourselves.
Frequently asked questions
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Is Clearooms cheaper than deskbird?
Usually, when people share desks. An office of 50 people sharing 19 desks would pay deskbird £1,500 a year on its Business plan billed annually, before any add-ons. Clearooms costs £720 a year for up to 19 desks billed annually (£792 compared with deskbird's £1,950 if both are paid monthly), however many people book, with SSO, SCIM, Teams and the API included. For small teams with a desk each, the difference narrows.
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Does deskbird include SSO and SCIM?
deskbird includes Microsoft Entra ID and Google Workspace on every tier. SAML SSO, for providers such as Okta and OneLogin, and SCIM provisioning are in its paid User & Data Management Plus add-on, which doesn't have a published price. Clearooms includes SSO and SCIM on every plan.
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What are deskbird's contract terms?
deskbird's terms of service set a 3-month minimum term on monthly billing and a 1-year minimum on annual billing, with automatic renewal and 1 or 2 months' written notice to cancel, under Swiss law. Clearooms bills monthly rolling with no minimum term, or annually with a 10% discount.
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Where do Clearooms and deskbird store their data?
Both host in the EU. Clearooms is a UK company hosting on AWS in Ireland and holds Cyber Essentials Plus. deskbird is a Swiss company hosting on Google Cloud in Frankfurt and holds ISO 27001 and SOC 2 Type 2. Clearooms is listed on G-Cloud 15; we found no G-Cloud listing for deskbird.
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How long are the free trials?
Clearooms offers a 30-day free trial with every feature included and no card needed. deskbird offers a 7-day premium trial via a sign-up form, with no card needed, after which accounts that don't upgrade move to a Starter plan limited to 15 users.
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Can organisations outside the UK use Clearooms?
Yes. Clearooms is used by organisations worldwide. Prices are published on our website in six currencies (GBP, USD, EUR, CAD, AUD and NZD), the app is available in multiple languages including English, French, German, Spanish, Italian, Dutch and Welsh.
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When is deskbird the better choice?
deskbird's office-day planner and attendance-policy tracking are mature, it connects to more than 20 HR systems, and it offers sensor-free occupancy data. It suits European hybrid companies of 25 or more people.
Compare Clearooms with deskbird in a free demo
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks. Book a free demo and we'll walk you through desk, meeting room and parking booking, and show you what you'd pay on our published pricing. There's no obligation to subscribe afterwards.
Rather explore on your own? Start a 30-day free trial with every feature included and no card needed.