Clearooms vs OfficeSpace (OfficeSpace Software)
OfficeSpace Software is a US workplace management platform that started in space management (floor plans, moves and occupancy planning) and adds desk and room booking, visitor management and asset management. Below, we compare it with Clearooms on how each charges, what each plan includes and their contract terms. We make Clearooms, so we've linked a source for every fact about OfficeSpace and dated when we checked it.
The short version
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks.
Choose Clearooms if your priority is booking desks, meeting rooms and parking at a published price in pounds or five other currencies, with SSO, SCIM, Teams, Outlook and the REST API included on every plan. You also get monthly rolling billing with no minimum term, a self-serve 30-day trial, Paxton Net2 and Salto door access, a UK company with EU hosting, Cyber Essentials Plus, a G-Cloud 15 listing and a dedicated Customer Success Manager for every account, from £60/month.
Consider OfficeSpace if you run a large estate and need space management first: OfficeSpace handles block and stack plans, scenario planning, move management and asset management, edits CAD floor plans in its own Studio tool, and connects to sensors, badge systems and ServiceNow. Expect a demo-led sale, a platform fee plus per-employee pricing on request, and support run on US hours.
Clearooms vs OfficeSpace at a glance
| Clearooms | OfficeSpace | |
|---|---|---|
| Pricing model | Per desk / room / parking space, unlimited users | A fixed platform fee per plan that includes a set number of synced employees, plus a per-employee rate for more; some advanced features are added per feature |
| Published pricing | Full price list published in six currencies (GBP, USD, EUR, CAD, AUD and NZD). Desks from £60/month for 1–19 desks (billed annually) or £66 monthly; rooms £10/room/month for 1–9 rooms, falling to £6 at volume; parking in the same bands as desks | Not published (price on request). Vendr, a software-buying platform, reports a median of $21,130 a year across 46 OfficeSpace purchases, ranging from about $10,500 to $54,000 |
| What's included | SSO, SCIM, Microsoft Teams, Outlook and Google Calendar sync, Slack, the REST API, Zapier and Smart Booking, on every plan | Workplace plans Essentials Plus and Pro Plus. Pro Plus adds real-time utilisation, badge, Wi-Fi and IoT connectors, advanced webhooks and presence check-in; the Studio floor plan editor is a paid add-on on both |
| Billing & term | Monthly rolling, no minimum term, no setup or cancellation fees; annual billing optional (10% discount) | Term set in each order form; invoiced in US dollars, due in 30 days; refunds only if OfficeSpace breaches the agreement; New York law. Its published agreement doesn't set out a renewal or notice period |
| SSO & SCIM | SSO (Entra ID, Google, Okta, OneLogin, JumpCloud, AD FS) and SCIM, included on every plan | SSO with Okta, OneLogin, Ping, Duo, CyberArk, Shibboleth, Azure and Google; SCIM provisioning through Okta |
| Microsoft Teams & calendars | Microsoft Teams app, Outlook and Google Calendar sync, included on every plan | Microsoft Teams integration for desk and room booking, Microsoft 365 and Outlook, Google Calendar and Slack |
| API | REST API and Zapier (7,000+ apps), included on every plan | API and webhooks, with advanced webhooks on Pro Plus; no Zapier listing found |
| Door access control | Paxton Net2 and Salto integrations, with automatic check-in | Brivo, Gallagher, Genea, Kastle, Kisi, OpenPath, Verkada and Datawatch |
| Automatic check-in | Check-in from bookings, with automatic check-in through Paxton Net2 and Salto door access | Check-in from badge, sensor or Wi-Fi data (presence check-in on Pro Plus); unused room bookings are released automatically |
| Parking | Parking Spaces: vehicle profiles, pool cars, restrictions and reports, priced in the same bands as desks (from £60/month for up to 19 spaces) | No parking booking found on its website |
| Room displays | Display App with five themes on iPad, Android or ProDVX panels, included | Partner hardware (Crestron, Elo, Embrava, Qbic, Visix) or iPad and Android kiosks |
| Analytics | Utilisation reports from bookings and check-ins, with CSV/PDF export; data feeds Power BI and other BI tools via Zapier or the API | Occupancy and utilisation analytics, with real-time utilisation and an Insights Agent on Pro Plus; sensor feeds from Cisco Meraki, Density, VergeSense and others |
| Space planning | Not offered: Clearooms focuses on booking desks, rooms and parking | Block and stack plans, scenario planning and move management; asset management with preventive maintenance is a separate Asset Management suite |
| AI | Smart Booking recommendations included on every plan | Space planning and workplace experience AI agents on both workplace plans, building on its 2025 acquisition of Dojo AI, plus an Insights Agent on Pro Plus |
| Floor plans | Upload your own plan free, or we draw one from a sketch (one-off fee from £95, first draft within 48 hours) | OfficeSpace Studio imports DWG, DXF, PDF and Illustrator files for self-serve editing (paid add-on); implementation takes about 35 days or less |
| Renting out spare space | OpenSpaces add-on: outside customers book and pay for your spare desks and rooms via Stripe or PayPal | No equivalent found |
| Trial | Self-serve 30-day free trial, no card needed, every feature included | Demo or self-guided product tour; no free trial found |
| Support | The same support on every plan: a dedicated Customer Success Manager, plus phone, email and live chat with our UK team during office hours | Email, a US phone line and a help centre; chat for qualifying VIP clients only. Core hours are Monday to Friday, 8am to midnight US Eastern time (1pm to 5am UK time) |
| Company & hosting | UK company with customers in the UK, Canada and other countries; app in multiple languages; hosted on AWS in Ireland (EU); UK-based support | OfficeSpace Software Inc. (Delaware), with offices in Atlanta, Canada and Costa Rica and no UK office found; backed by Vista Equity Partners; hosted on Google Cloud, region not published |
| Certifications (vendor's own) | Cyber Essentials Plus (UK NCSC standard) | SOC 2 Type 2 and CSA STAR Level 1; no ISO 27001 or Cyber Essentials of its own found |
| Reviews (October 2026) | Capterra 4.7 from 232 reviews, none below 3 stars | G2 4.7 from 128 reviews; Capterra 4.8 from 61 |
| UK public sector | Listed on G-Cloud 15; Cyber Essentials Plus | No G-Cloud listing found |
Green shading marks the stronger option on that row.
Sources: officespacesoftware.com plans, integrations, desk booking, room booking, Studio, subscription services agreement, support policy and contact page; trust centre; Greetly and Dojo AI announcements; Vista Equity Partners investment; Okta integration; Vendr; G2 and Capterra, all checked October 2026. Clearooms details: clearooms.com/pricing.
The pricing difference: a published price vs a quote
OfficeSpace doesn't publish prices. Each plan has a fixed platform fee that includes a set number of synced employees, with a per-employee rate above that and some advanced features sold separately. Clearooms publishes one price per band of desks, plus a price per room, with every feature on every plan.
Take an office of 120 people with 40 desks and 4 meeting rooms that wants SSO. Clearooms costs £95 a month for 40 desks plus £10 a month per room, billed annually: £1,620 a year, or £1,788 billed monthly. That includes SSO, SCIM, Teams, parking and the full REST API.
We can't give a like-for-like OfficeSpace figure, because it quotes each customer. Vendr, which tracks software purchases, reports a median OfficeSpace contract of $21,130 a year across 46 purchases, from about $10,500 to $54,000. Those buyers are likely to be larger than this example office, so treat these figures as a guide.
If OfficeSpace's space planning is what you need, ask for a quote that includes the platform fee, your employee count, Studio, implementation and any per-feature add-ons.
Where each platform is stronger
Clearooms is stronger on
- Published prices in six currencies, including pounds, from £60/month, with every feature on every plan
- Flexible terms: monthly rolling with no minimum term
- Parking: vehicle profiles, pool cars and parking rules, with no parking booking found at OfficeSpace
- Door access UK offices use: Paxton Net2 and Salto
- UK company with EU hosting, UK-based support and a dedicated Customer Success Manager
- Certified and G-Cloud listed: Cyber Essentials Plus and a G-Cloud 15 listing
- Zapier and a full REST API on every plan
- A self-serve 30-day trial, compared to a demo-only option
- Fast to start: upload your own floor plan free, or we draw one from £95, with a first draft within 48 hours
OfficeSpace is stronger on
- Space planning: block and stack plans, scenario planning and move management
- Asset management: a separate suite, with preventive maintenance on Asset Pro
- CAD floor plans: import and edit DWG and DXF files in Studio
- Integrations: badge, Wi-Fi and sensor feeds, plus ServiceNow and Jira
- AI agents for space planning and workplace insights
Worth knowing: OfficeSpace's space planning, move management and CAD floor plans go well beyond ours, and its reviewers mention a learning curve, limited report customisation and check-in windows that are easy to miss. Some Clearooms reviewers would like more integrations beyond calendars, Slack, Zapier and door access, and we don't hold ISO 27001 or SOC 2 certification ourselves.
Frequently asked questions
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Is Clearooms cheaper than OfficeSpace?
OfficeSpace doesn't publish prices, so we can't compare like for like. Vendr reports a median OfficeSpace contract of $21,130 a year across 46 purchases. Clearooms costs £1,620 a year billed annually, or £1,788 billed monthly, for an office of 120 people with 40 desks and 4 meeting rooms, with SSO, SCIM, Teams and the API included.
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How does OfficeSpace price its software?
Each OfficeSpace plan has a fixed platform fee that includes a set number of synced employees, with a per-employee rate for more and some advanced features sold separately. Its workplace plans are Essentials Plus and Pro Plus, and its Studio floor plan editor is a paid add-on on both.
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Does OfficeSpace do parking booking?
We found no parking booking on OfficeSpace's website. Clearooms Parking Spaces includes vehicle profiles, pool cars, restrictions and reports, priced in the same bands as desks.
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Where do Clearooms and OfficeSpace store their data?
Clearooms is a UK company hosted on AWS in Ireland (EU), with Cyber Essentials Plus and a G-Cloud 15 listing. OfficeSpace hosts on Google Cloud without publishing a region, holds SOC 2 Type 2, and has offices in the US, Canada and Costa Rica. We found no G-Cloud listing for OfficeSpace.
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Does OfficeSpace offer a free trial?
We found no free trial: OfficeSpace offers a demo or a self-guided product tour. Clearooms offers a self-serve 30-day free trial with every feature included and no card needed.
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Can organisations outside the UK use Clearooms?
Yes. Clearooms is used by organisations worldwide. Prices are published on our website in six currencies (GBP, USD, EUR, CAD, AUD and NZD), the app is available in multiple languages including English, French, German, Spanish, Italian, Dutch and Welsh.
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When is OfficeSpace the better choice?
When you manage a large estate and space planning is your priority. OfficeSpace offers features such as scenario planning, move management and asset management.
Compare Clearooms with OfficeSpace in a free demo
Clearooms is built for organisations of any size, from a single office to multi-site estates of 500+ desks. Book a free demo and we'll walk you through desk, meeting room and parking booking, and show you what you'd pay on our published pricing. There's no obligation to subscribe afterwards.
Rather explore on your own? Start a 30-day free trial with every feature included and no card needed.