The desk booking software for hybrid teams
Clearooms is the desk booking software that gives employees real-time visibility of available desks, with the data you need to understand how your office space is actually being used.
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Desk booking software
Clearooms is designed to make hybrid working models easier to manage. Whether you’re managing hot desks across a single office or coordinating multiple sites, Clearooms gives office managers the visibility and reporting they need to make smarter decisions about space.
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Discover the advantages
We provide simplified desk booking, making it easier for your team to reserve desks with maximum flexibility, allowing you to adapt to changing workstyles and optimise space management.
You'll benefit from streamlined check-in/out processes, integrated solutions, and a mobile-friendly experience that keeps your workforce connected, no matter where they are.
Make informed estate decisions based on detailed desk and meeting room analytics, ultimately leading to improved space allocation and cost savings in the long run. And we price per desk, not per user, so your costs stay predictable as headcount grows.
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Comprehensive
Desk booking capabilities
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Easy desk reservation
Employees can book a desk in a few clicks via the web portal or mobile app. An interactive floor plan shows exactly which desks are available, who’s sitting where, and which colleagues are in that day, making it easy for teams to coordinate without a chain of emails.
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Real-time availability
Know exactly which desks are available and when. Our software provides real-time availability updates, ensuring that your employees always have access to the workspace they need.
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Analytics and insights
Run desk utilisation reports by team, floor, time period, or desk configuration. See occupancy trends, peak booking days, and no-show rates at a glance. Reports can be scheduled to arrive automatically.
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Integration
Desk bookings sync directly with Outlook 365, Google Calendar, and Microsoft Teams, so employees see their desk alongside their meetings. SSO and SCIM are included as standard across all plans. Clearooms also integrates with Slack, Paxton, Salto, and more.
Effortless workspace management
We integrate directly with your existing workspace software, so teams can seamlessly book desks and meeting rooms, access Clearooms on-the-go, and experience a frictionless workspace management process.
Experience a new level of productivity with Clearooms and Microsoft Teams. Your success is our priority, and our dedicated support team is here to assist you every step of the way. Simplify, streamline, and supercharge your workspace management with us.
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Hot desking experience
Hot desking, the practice of flexible workspace allocation, has gained popularity in modern offices. However, managing it effectively can be challenging. This is where Clearooms comes to the rescue.
With our innovative desk booking and management software, we streamline the hot desking experience. Our real-time desk availability and easy reservation system simplify the process for employees, making it efficient and hassle-free.
Your questions, answered.
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WHAT IS A DESK BOOKING SOFTWARE?
A desk booking software is a platform that lets employees reserve a workspace in advance, rather than relying on assigned seating or a first-come, first-served free-for-all. In a hybrid workplace, a desk booking software prevents overcrowding, eliminates desk conflicts, and gives facilities teams the utilisation data they need to manage space efficiently.
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HOW IS CLEAROOMS DIFFERENT FROM OTHER DESK BOOKING SOFTWARE?
Clearooms is priced per desk, not per user, which means costs stay flat as your team grows. Unlike many competitors, enterprise features like SSO and SCIM are included on every plan rather than gated behind higher tiers. Clearooms is also known for fast, knowledgeable support from real people rather than automated help centres and for being genuinely quick to set up, with most teams operational within a day.
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DOES CLEAROOMS SUPPORT HOT DESKING AND FIXED DESKS?
Yes. Clearooms supports fully flexible hot desking, fixed desk allocation, and mixed models, so you can reflect how your office actually works. You can set booking rules, time limits, and team-specific access at a desk or zone level. For multi-site organisations, each office or floor can be managed separately with its own configuration, and users can set a default location that appears first when they log in.
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DOES CLEAROOMS INTEGRATE WITH MICROSOFT 365 AND OUTLOOK?
Yes. Clearooms integrates with Microsoft 365, Outlook, Microsoft Teams, and Google Calendar, so desk bookings appear alongside meetings in employees’ existing calendars. SSO and SCIM are supported for seamless user management, and the platform also integrates with Slack, Paxton, Salto, and more via an open API.
Let’s get started! Book your free Clearooms demo today
Request a free demo today to find out more about how you can optimise your meetings with Clearooms.
You can also sign up for a FREE no-obligation trial – giving you use of all of Clearooms’s features for free, for one month.
There’s no up-front payment required, and you’re under no obligation to subscribe afterwards.
If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us today through our Live Chat. We look forward to hearing from you!