Which desk booking software doesn't charge per user?

Clearooms is priced per desk, with unlimited users, so adding people doesn't change what you pay. Meeting rooms are priced per room and parking per space, and every integration is included on every plan.

How much does Clearooms desk booking cost?

Prices are set by how many desks you have, in bands such as 1–19 or 20–49 desks, with unlimited users in every band. You can pay monthly with no minimum term, or annually and save 10%. See our pricing page for current prices, or start a 30-day free trial .

WHAT IS A DESK BOOKING SYSTEM?

A desk booking system is a platform that lets employees reserve a workspace in advance, rather than relying on assigned seating or a first-come, first-served free-for-all. In a hybrid workplace, a desk booking system prevents overcrowding, eliminates desk conflicts, and gives facilities teams the utilisation data they need to manage space efficiently.

HOW IS CLEAROOMS DIFFERENT FROM OTHER DESK BOOKING SOFTWARE?

Clearooms is priced per desk, not per user, which means costs stay flat as your team grows. Unlike many competitors, enterprise features like SSO and SCIM are included on every plan rather than gated behind higher tiers. Clearooms is also known for fast, knowledgeable support from real people rather than automated help centres and for being genuinely quick to set up, with most teams operational within a day.

DOES CLEAROOMS SUPPORT HOT DESKING AND FIXED DESKS?

Yes. Clearooms supports fully flexible hot desking, fixed desk allocation, and mixed models, so you can reflect how your office actually works. You can set booking rules, time limits, and team-specific access at a desk or zone level. For multi-site organisations, each office or floor can be managed separately with its own configuration, and users can set a default location that appears first when they log in.

DOES CLEAROOMS INTEGRATE WITH MICROSOFT 365 AND OUTLOOK?

Yes. Clearooms integrates with Microsoft 365, Outlook, Microsoft Teams, and Google Calendar, so desk bookings appear alongside meetings in employees’ existing calendars. SSO and SCIM are supported for seamless user management, and the platform also integrates with Slack, Paxton, Salto, and more via an open API.

HOW DOES DESK CHECK-IN WORK?

Admins can require people to check in to their desk bookings. With QR check-in switched on, each desk has its own QR sticker that staff scan with their phone when they arrive. If a booking isn't checked in within the time you set, it's cancelled automatically and the desk becomes available again.

The desk booking system for hybrid teams

Clearooms is the desk booking system that gives employees real-time visibility of available desks, with the data you need to understand how your office space is actually being used.

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Build a Better Workspace with

Desk booking and desk management for hybrid offices

Clearooms is designed to make hybrid working models easier to manage. Whether you’re managing hot desks across a single office or coordinating multiple sites, Clearooms gives office managers the visibility and reporting they need to make smarter decisions about space.

Our guide to desk management covers how to set up desks, booking rules and reports.

Watch the one-minute tour: pick a desk on your floor plan, book it all day, for half a day or a shift, and set booking rules for each office.

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Desk booking pricing

Priced per desk, not per user

With Clearooms you pay for the desks people book, not for everyone who might book one. Add as many users as you like: the price only changes when you add desks.

In a hybrid office where 80 people share 22 desks, you pay for 22 desks, not 80 people.

Every plan includes every integration, including SSO, SCIM, Microsoft Teams and Outlook, with monthly rolling billing and no set-up or cancellation fees. Meeting rooms are priced per room and parking per space, on the same terms.

See desk booking prices

Illustration: 80 staff sharing 22 desks, so you pay for 22 desks, not 80 people

Our Desk Booking System:

Discover the advantages

We provide simplified desk booking, making it easier for your team to reserve desks with maximum flexibility, allowing you to adapt to changing workstyles and optimise space management.

You'll benefit from QR check-in at every desk, integrated solutions, and a mobile-friendly experience that keeps your workforce connected, no matter where they are.

Make informed estate decisions based on detailed desk and meeting room analytics, ultimately leading to improved space allocation and cost savings in the long run. And we price per desk, not per user, so your costs stay predictable as headcount grows.

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Comprehensive

Desk booking capabilities

Easy desk reservation

Employees can book a desk in a few clicks via the web portal or mobile app. An interactive floor plan shows exactly which desks are available, who’s sitting where, and which colleagues are in that day, making it easy for teams to coordinate without a chain of emails.
Real-time availability

Know exactly which desks are available and when. Our software provides real-time availability updates, ensuring that your employees always have access to the workspace they need.
Analytics and insights

Run desk utilisation reports by team, floor, time period, or desk configuration. See occupancy trends, peak booking days, and no-show rates at a glance. Reports can be scheduled to arrive automatically.
Integration

Desk bookings sync directly with Outlook 365, Google Calendar, and Microsoft Teams, so employees see their desk alongside their meetings. SSO and SCIM are included as standard across all plans. Clearooms also integrates with Slack, Paxton, Salto, and more.

Explore desk booking features

Introducing

Effortless workspace management

We integrate directly with your existing workspace systems, so teams can seamlessly book desks and meeting rooms, access Clearooms on-the-go, and experience a frictionless workspace management process.

Experience a new level of productivity with Clearooms and Microsoft Teams. Your success is our priority, and our dedicated support team is here to assist you every step of the way. Simplify, streamline, and supercharge your workspace management with us.

Read about our Microsoft Teams integration

Desk booking software and integration with Microsoft Teams

Customisable working hours

Book desks around shift patterns

Offer fixed shift options like early, late, and night alongside all-day, half-day, and custom time bookings, so desk booking matches how your workplace actually runs.

Set up shift groups for a single office or roll them out across every site, giving shift-based teams a ready-made set of times to choose from instead of entering custom hours every time.

shift booking from Clearooms on a laptop

QR desk check-in

Know who's really in

A booking tells you who planned to come in. A scan at the desk tells you who actually did. Switch on QR check-in and your utilisation reports show real attendance, while no-shows are cancelled automatically and the desks go back on the floor plan.
You can order branded desk stickers straight from the Clearooms portal. Choose the design, finish and size, preview the full sheet, and we'll have them printed and sent to you.

Clearooms desk QR sticker order page and a phone checking in to a desk by scanning its QR code

Streamlined

Hot desking experience

Hot desking, the practice of flexible workspace allocation, has gained popularity in modern offices. However, managing it effectively can be challenging. This is where Clearooms comes to the rescue.

With our innovative desk booking and management software, we streamline the hot desking experience. Our real-time desk availability and easy reservation system simplify the process for employees, making it efficient and hassle-free.

Your questions, answered.

Which desk booking software doesn't charge per user?

Clearooms is priced per desk, with unlimited users, so adding people doesn't change what you pay. Meeting rooms are priced per room and parking per space, and every integration is included on every plan.
How much does Clearooms desk booking cost?

Prices are set by how many desks you have, in bands such as 1–19 or 20–49 desks, with unlimited users in every band. You can pay monthly with no minimum term, or annually and save 10%. See our pricing page for current prices, or start a 30-day free trial.
WHAT IS A DESK BOOKING SYSTEM?

A desk booking system is a platform that lets employees reserve a workspace in advance, rather than relying on assigned seating or a first-come, first-served free-for-all. In a hybrid workplace, a desk booking system prevents overcrowding, eliminates desk conflicts, and gives facilities teams the utilisation data they need to manage space efficiently.
HOW IS CLEAROOMS DIFFERENT FROM OTHER DESK BOOKING SOFTWARE?

Clearooms is priced per desk, not per user, which means costs stay flat as your team grows. Unlike many competitors, enterprise features like SSO and SCIM are included on every plan rather than gated behind higher tiers. Clearooms is also known for fast, knowledgeable support from real people rather than automated help centres and for being genuinely quick to set up, with most teams operational within a day.
DOES CLEAROOMS SUPPORT HOT DESKING AND FIXED DESKS?

Yes. Clearooms supports fully flexible hot desking, fixed desk allocation, and mixed models, so you can reflect how your office actually works. You can set booking rules, time limits, and team-specific access at a desk or zone level. For multi-site organisations, each office or floor can be managed separately with its own configuration, and users can set a default location that appears first when they log in.
DOES CLEAROOMS INTEGRATE WITH MICROSOFT 365 AND OUTLOOK?

Yes. Clearooms integrates with Microsoft 365, Outlook, Microsoft Teams, and Google Calendar, so desk bookings appear alongside meetings in employees’ existing calendars. SSO and SCIM are supported for seamless user management, and the platform also integrates with Slack, Paxton, Salto, and more via an open API.
HOW DOES DESK CHECK-IN WORK?

Admins can require people to check in to their desk bookings. With QR check-in switched on, each desk has its own QR sticker that staff scan with their phone when they arrive. If a booking isn't checked in within the time you set, it's cancelled automatically and the desk becomes available again.

See Clearooms desk booking in a free demo

We’ll show you floor plans, neighbourhoods, check-in and automatic desk release, and the utilisation report that shows how your office is really used. There’s no obligation to subscribe afterwards.