Get more from every NHS and healthcare site.
Clearooms is the desk, room, parking and visitor booking system for NHS trusts and healthcare teams. Staff can book a desk, room or parking space in seconds, and you can see how your buildings are really used. Priced openly, live in days, and on G-Cloud 15.
Book a demo
Trusted by
NHS trusts, hospices and healthcare providers
Built for how healthcare teams work
-
NHS Trusts & health boards
Trusts are under pressure to use space more efficiently while supporting flexible working. Staff in corporate, administrative and clinical support teams can see and book the right desk or room, and you can see which buildings, floors and days are really used.
-
Corporate, community and mobile teams
Finance, HR, IT and admin teams share offices across sites, while community and mobile staff need a desk at whichever base they are working from. Book desks, meeting rooms and parking in one place, so nobody arrives to find nothing free.
-
Shared health and care buildings
Health centres and hubs are often shared between trusts, practices, councils and partners. Visitor sign-in lets each organisation keep its own records and dashboard in one building.
One simple system for every desk, room and space your staff use
- Availability for desks and rooms across every hospital, clinic and community site, on web and iOS/Android apps.
- Smart Booking suggests a suitable free desk or room, so staff don't have to check building by building.
- Utilisation reports by site, building, floor and day to support your estates planning.
- Staff parking booking across hospital and community sites, so people know they have a space before they travel.
- Room display screens outside meeting, training and education rooms show at a glance whether a room is free.
- Visitor sign-in at admin and office receptions, on the same platform.
- Bookings appear in Outlook and Google Calendar, so they sit where staff already work.
- Custom floor plans of your buildings: first draft in 48 hours.
Why choose Clearooms
-
Priced openly
Pay for the desks, rooms and parking spaces you manage, not the size of your workforce. Meeting rooms are priced per room. See our pricing.
-
Try before you buy
A free 30-day trial of the full version, with no up-front payment.
-
Single sign-on included
SSO, SCIM and two-factor authentication on every plan at no extra cost.
-
Support you can name
A dedicated Customer Success Manager on every plan, plus live chat monitored by real people during business hours.
Visitors, contractors and site safety
One sign-in kiosk for visitors, contractors and couriers at your admin and office receptions, so you have a clear record of who is on site. It works alongside Clearooms booking, or on its own.
- Shared health buildings. Sharing a health centre or hub with a practice, council or partner? Each organisation gets its own records and dashboard on one kiosk.
- Run fire evacuations from the kiosk**,** with a live roll call on the fire marshal's phone.
- Custom welcome journeys for staff, contractors, visitors and couriers.
Procurement & Security
Cyber Essentials Plus certified
Hosted by AWS in Ireland (EU)
Encrypted in transit and at rest
Built to support your GDPR obligations
Available on G-Cloud 15
Published Carbon Reduction Plan
Works with the tools your staff already use
Clearooms integrates with Outlook, Google Calendar, Teams and Slack, and with Paxton and Salto access control. SSO and SCIM support Microsoft Entra ID, Google Workspace, Okta and more, and are included on every plan. Connect thousands more apps through Zapier, or build your own with our API.
See all integrations
Quick answers
-
Can NHS Trusts buy Clearooms through G-Cloud?
Yes. Clearooms is available on G-Cloud 15, a pre-approved route, so NHS trusts, health boards and other health and care bodies don't need to run their own tender. Smaller purchases can also be bought direct, subject to your organisation's own procurement rules.
-
How much does it cost?
Pricing is per desk, room and parking space, not per employee. For example, 100 to 199 desks is £3,300 a year and 200 to 299 desks is £5,160 a year. Meeting rooms are priced per room. The full price list is on our pricing page.
-
What are the contract terms?
Most customers subscribe annually. You can try the full version free for 30 days first, with no up-front payment.
-
Can staff book parking across our sites?
Yes. Parking spaces are booked on the same platform as desks and rooms, so staff know they have a space before they travel. Parking is priced per space.
-
Can corporate and admin teams use Clearooms for hybrid working?
Yes. Finance, HR, IT, admin and other corporate teams can book a desk only on the days they come in, and teams can plan the same days together. Utilisation reports show which buildings, floors and days are really used.
-
Can staff sign in with their existing account?
Yes. SSO, SCIM user provisioning and two-factor authentication are included in every subscription at no extra cost, with support for Microsoft Entra ID, Google Workspace and Okta.
-
How do staff book a desk, room or parking space?
On the web or the iOS and Android apps, or from Outlook and Google Calendar. Staff can see what's free, book in seconds, and get a confirmation email.
-
Where is our data stored, and how is it protected?
On Amazon Web Services in Ireland, inside the EU, encrypted in transit and at rest with daily encrypted backups. Clearooms is Cyber Essentials Plus certified and built to support your GDPR obligations, with a named Data Protection Officer and a published sub-processor list.
-
Can we try it first?
Yes. You get a free 30-day trial of the full version, with no up-front payment.
Book your free Clearooms demo
Request a free demo tailored to your sites, with no up-front payment and no obligation to subscribe.
If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us through our Live Chat. We look forward to hearing from you!