Can you book desks through Microsoft Teams?

Yes. With the Clearooms app in Teams, people can book desks and meeting rooms, see availability, manage their bookings and check in, without leaving Teams.

Does Microsoft have its own desk booking system, like Microsoft Places?

Teams has a bookable desks feature, and Microsoft also offers Microsoft Places. Clearooms is a full workplace booking system that works inside Teams: interactive floor plans, booking rules, desk check-in, parking, visitor management and reporting, with the Teams app included on every plan.

Can we install Clearooms in Teams for everyone at once?

Yes. Add it to a Teams app setup policy and it installs automatically for the people the policy covers. No one has to install it themselves.

Does it work in the Teams mobile app?

Yes. People can book and manage desks and rooms from Teams on iOS and Android.

Does the Teams app send push notifications?

No. Booking confirmations and check-in reminders appear inside the Clearooms Teams app. For push notifications to a phone, people use the Clearooms mobile app.

Is desk booking with Microsoft Teams free?

The Teams app costs nothing extra on any Clearooms plan, and you can try the full product with a 30-day free trial .

What does IT need to set it up?

Just your Microsoft 365 tenant ID, then the app can be added to a Teams policy. Staff can also sign in to Clearooms with their Microsoft account through our Microsoft Entra ID integration .

Does it work with Outlook too?

Yes. The Outlook and Office 365 integration keeps meeting room calendars in sync both ways, and the Teams app lets people book without leaving Teams. They work well together.

Microsoft Teams integration

Desk booking with Microsoft Teams

Book a desk, find a meeting room and check in, all without leaving Microsoft Teams. IT can roll the Clearooms app out to everyone with a single Teams policy, so people have it from day one, and it's included on every plan at no extra cost.

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Desk booking with Microsoft Teams: the Clearooms floor plan open inside Teams with a desk booked and a check-in reminder

Book without switching apps

Hot desk booking in Microsoft Teams

Open Clearooms from the Teams sidebar and book a hot desk on the interactive floor plan or reserve a meeting room, in the place you already spend your working day. Book, check availability and manage your bookings without opening another app.

Fewer empty desks

Check in to your desk from Teams

People can check in to their desk booking straight from Teams. Booking confirmations and check-in reminders appear in the Clearooms Teams app, so nobody has to go looking for them, and fewer booked desks sit empty.

Clearooms desk check-in reminder and confirmation inside Microsoft Teams

Who the Microsoft Teams integration helps

Staff

Book a desk or room, and check in, without leaving Teams.
Workplace teams

High take-up from day one, without chasing people to download another app.
IT

One policy-based rollout across the whole organisation, and all it needs is your tenant ID.
Included on every plan

The Teams app costs nothing extra, on any Clearooms plan.

On the move

Microsoft Teams room and desk booking on your phone

On the train in? Book a room or check your desk from the Teams mobile app on iOS or Android. For push notifications to your phone, such as a nudge to check in, use the Clearooms mobile app alongside Teams.

Clearooms mobile app on a phone, next to a summary of desk and room booking in the Teams mobile app

Take-up from day one

Rolled out to everyone with one Teams policy

IT can add Clearooms to a Teams app setup policy so it’s installed for everyone automatically, and pinned to the sidebar if you choose. There’s nothing for staff to find or install, which makes week-one take-up much easier. Using ArrivalsHQ for visitors too? On Professional plans and above, visitor arrival notifications and evacuation alerts can post to Teams as well.

Teams setup policy adding and pinning the Clearooms app for every user

Quick to connect

Set up desk booking in Microsoft Teams in three steps

Give us your Microsoft 365 tenant ID in Clearooms settings.
Add the Clearooms app to a Teams setup policy.
It appears in everyone's Teams sidebar, on desktop and mobile.

Want room calendars in Outlook too? See our Outlook and Office 365 integration.

Clearooms Microsoft Teams settings showing the tenant ID field, with the three setup steps

It checked all the boxes we needed and was both easy to use and integrate — it quickly became a very clear decision.
Kevin Cremi, Chief Compliance Officer & COO, RTD Financial
...it’s literally a click of a button adding the users and off they go.
Maxine Hinds, IT Service Desk Manager, Devonshires
We're really, really enjoying it and using it... it's really, really useful and helped us a lot.
Ashley Jarvis, Marketing & Digital Communications Manager, Focus Independent Adult Social Work

Your questions, answered.

Can you book desks through Microsoft Teams?

Yes. With the Clearooms app in Teams, people can book desks and meeting rooms, see availability, manage their bookings and check in, without leaving Teams.
Does Microsoft have its own desk booking system, like Microsoft Places?

Teams has a bookable desks feature, and Microsoft also offers Microsoft Places. Clearooms is a full workplace booking system that works inside Teams: interactive floor plans, booking rules, desk check-in, parking, visitor management and reporting, with the Teams app included on every plan.
Can we install Clearooms in Teams for everyone at once?

Yes. Add it to a Teams app setup policy and it installs automatically for the people the policy covers. No one has to install it themselves.
Does it work in the Teams mobile app?

Yes. People can book and manage desks and rooms from Teams on iOS and Android.
Does the Teams app send push notifications?

No. Booking confirmations and check-in reminders appear inside the Clearooms Teams app. For push notifications to a phone, people use the Clearooms mobile app.
Is desk booking with Microsoft Teams free?

The Teams app costs nothing extra on any Clearooms plan, and you can try the full product with a 30-day free trial.
What does IT need to set it up?

Just your Microsoft 365 tenant ID, then the app can be added to a Teams policy. Staff can also sign in to Clearooms with their Microsoft account through our Microsoft Entra ID integration.
Does it work with Outlook too?

Yes. The Outlook and Office 365 integration keeps meeting room calendars in sync both ways, and the Teams app lets people book without leaving Teams. They work well together.

Let’s get started! Book your free Clearooms demo today

Request a free demo today to find out more about how you can optimise your meetings with Clearooms.

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If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us today through our Live Chat. We look forward to hearing from you!