To avoid any concerns with having to touch shared devices whilst using the Clearooms app for meeting rooms, we’ve developed a new feature for users to be able to interact with the app but from their own device. Once activated, a user can scan the QR code shown on the app with their own phone, to continue using Clearooms through a browser. No need to touch shared tablets.FIND OUT MORE
CUSTOMISE IT YOUR WAY
The customisation options in Clearooms allow you to make the app your own. Brand individual meetings to give your clients an impressive welcome, or brand departmental meetings to make it clear who’s in the meeting room and when. Add your company branding to the app for a seamless new addition to the office, or add room names to each device so new staff and visitors know exactly where they need to be.
AD HOC MEETINGS
If a meeting room is available and you’d like to book it straightaway, use the ad hoc meetings feature on the home screen of the app. Simply choose the length of time you need the room for, and walk straight in to begin your meeting. No need to go back to your desk to secure it.
Manage all of your meeting rooms in one place with the Clearooms portal. Here you can see an overview of all meeting room availability with a clear and colour coded design, helping to instantly see where’s busy and which rooms are free. The portal is also where you can take advantage of the customisation options to add your own finishing touches to the app.
If a private meeting is booked within your calendar, the integration will ensure it remains so on the Clearooms app display. The details of a private meeting will remain confidential, only the time the room has been booked for will be shown.
CHECK OTHER ROOM AVAILABILITY
If you’re hoping to walk into a room but it’s busy, easily check the availability of other meeting rooms from the app, there’s no need to waste time finding somewhere else to go. With one tap, see which rooms are available now and head straight there. Arrive at your meeting room, book your meeting and carry on as normal.
GENERATE CUSTOM REPORTS
Choose from a variety of data sources, such as meeting dates, rooms and start times to be able to generate tailored reports of all booking activity, giving an insight into why and how often your room resources are used. Access all of your reports in the dashboard to run them again or schedule to receive up-to-date information automatically.
Set your office working hours in the portal so the Clearooms app will only show on your devices when you need it to, saving power and helping to prevent screen burn.
DISPLAY ONLY MODE
Ensure your devices can only be used to show the Clearooms app by selecting display only mode. Keep your room availability on display at all times.
SAVE ON HARDWARE
Clearooms is device agnostic, so purchase your preferred model or use any tablet device you may already have to save investing in new hardware if you don’t need to.
SINGLE SIGN-ON (SSO)
Activate SSO to grant or revoke user access and allow users to log in without their Clearooms password. Compatible with SAML directory providers.
AUTOMATED ROOM RELEASE
Check-in on the app within a set timeframe to confirm your meeting. If no-one taps, the room is automatically released for others to use, no more wasted meeting rooms.
CLEAR TRAFFIC LIGHT DESIGN
The clear, colour coded design makes it obvious whether a room is free for a walk in or taken and how long for. No more awkward questions of, “Are you going to be long?”.
NEVER RUN OUT OF BATTERY
When your device reaches a low battery level, you’ll get a message on Slack to let you know. Keep Clearooms on display at all times and don’t let your devices run out of charge unnoticed.
FULL CALENDAR INTEGRATION
Clearooms will fully integrate with Outlook and GSuite. Continue to book meeting rooms in your usual way, or use the Clearooms calendar to schedule meetings in the portal.
Clearooms is easy to set up in just a few simple steps:
Set up your account in the portal with a few quick details
Integrate your Outlook or GSuite, or use the Clearooms calendar
Go to the App Store or Google Play and download Clearooms to your device
ADD YOUR BRAND
Log in and make the app your own with your chosen branding