ROOM FEATURES

scaning qr code for contactless booking

NO-TOUCH BOOKING

To avoid any concerns with having to touch shared devices whilst using the Clearooms app for meeting rooms, we’ve developed a new feature for users to be able to interact with the app but from their own device. Once activated, a user can scan the QR code shown on the app with their own phone, to continue using Clearooms through a browser. No need to touch shared tablets.

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CUSTOMISE IT YOUR WAY

The customisation options in Clearooms allow you to make the app your own. Brand individual meetings to give your clients an impressive welcome, or brand departmental meetings to make it clear who’s in the meeting room and when. Add your company branding to the app for a seamless new addition to the office, or add room names to each device so new staff and visitors know exactly where they need to be.

laptop showing Clearooms customisation in portal
man entering free meeting room

AD HOC MEETINGS

If a meeting room is available and you’d like to book it straightaway, use the ad hoc meetings feature on the home screen of the app. Simply choose the length of time you need the room for, and walk straight in to begin your meeting. No need to go back to your desk to secure it.

CLEAROOMS PORTAL

Manage all of your meeting rooms in one place with the Clearooms portal. Here you can see an overview of all meeting room availability with a clear and colour coded design, helping to instantly see where’s busy and which rooms are free. The portal is also where you can take advantage of the customisation options to add your own finishing touches to the app.

laptop showing the clearooms portal
private meeting illustration with padlock

PRIVATE MEETINGS

If a private meeting is booked within your calendar, the integration will ensure it remains so on the Clearooms app display. The details of a private meeting will remain confidential, only the time the room has been booked for will be shown.

CHECK OTHER ROOM AVAILABILITY

If you’re hoping to walk into a room but it’s busy, easily check the availability of other meeting rooms from the app, there’s no need to waste time finding somewhere else to go. With one tap, see which rooms are available now and head straight there. Arrive at your meeting room, book your meeting and carry on as normal.

clearooms app displaying meeting room availability in a tablet
private meeting illustration with padlock

GENERATE CUSTOM REPORTS

Choose from a variety of data sources, such as meeting dates, rooms and start times to be able to generate tailored reports of all booking activity, giving an insight into why and how often your room resources are used. Access all of your reports in the dashboard to run them again or schedule to receive up-to-date information automatically.

  1. battery life icon
    ECO-FRIENDLY MODE

    Set your office working hours in the portal so the Clearooms app will only show on your devices when you need it to, saving power and helping to prevent screen burn.

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    DISPLAY ONLY MODE

    Ensure your devices can only be used to show the Clearooms app by selecting display only mode. Keep your room availability on display at all times.

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    SAVE ON HARDWARE

    Clearooms is device agnostic, so purchase your preferred model or use any tablet device you may already have to save investing in new hardware if you don’t need to.

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    SINGLE SIGN-ON (SSO)

    Activate SSO to grant or revoke user access and allow users to log in without their Clearooms password. Compatible with SAML directory providers.

  5. clearooms app meeting room release icon
    AUTOMATED ROOM RELEASE

    Check-in on the app within a set timeframe to confirm your meeting. If no-one taps, the room is automatically released for others to use, no more wasted meeting rooms.

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    CLEAR TRAFFIC LIGHT DESIGN

    The clear, colour coded design makes it obvious whether a room is free for a walk in or taken and how long for. No more awkward questions of, “Are you going to be long?”.

  7. female working on a laptop with slack notification from clearooms
    NEVER RUN OUT OF BATTERY

    When your device reaches a low battery level, you’ll get a message on Slack to let you know. Keep Clearooms on display at all times and don’t let your devices run out of charge unnoticed.

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    FULL CALENDAR INTEGRATION

    Clearooms will fully integrate with Outlook and GSuite. Continue to book meeting rooms in your usual way, or use the Clearooms calendar to schedule meetings in the portal.

GETTING STARTED.

Clearooms is easy to set up in just a few simple steps:
  1. register your account icon

    1

    REGISTER ACCOUNT

    Set up your account in the portal with a few quick details

  2. calendar integration icon

    2

    CHOOSE CALENDAR

    Integrate your Outlook or GSuite, or use the Clearooms calendar

  3. Download from the App Store or Google Play icon

    3

    DOWNLOAD APP

    Go to the App Store or Google Play and download Clearooms to your device

  4. customisation icon

    4

    ADD YOUR BRAND

    Log in and make the app your own with your chosen branding