Microsoft AD FS integration

Desk and room booking for on-premises Active Directory

Keep identity on your own servers. Clearooms connects to Active Directory Federation Services, so staff sign in with the Windows account they already use and you get easy desk and room booking without changing how you manage identity.

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Clearooms floor plan of a multi-floor office showing desks and meeting rooms
Identity stays in-house

AD FS single sign-on: your directory stays where it is

Clearooms works with your existing AD FS set-up. Identity stays under your control and your security policies apply as normal. That suits organisations with good reasons to keep Active Directory on-premises, including many in the public sector, legal and finance.

Clearooms single sign-on settings with ADFS selected, next to the Clearooms login screen
Familiar login

Staff use their Windows login

No second account and no new password. People sign in once through AD FS using SAML 2.0, with the credentials they use every day, then book a desk, meeting room or parking space.

Clearooms login screen for AD FS single sign-on with a Windows work account, in front of the desk booking floor plan Image side: right

Who the Google Workspace integration helps

  • Staff

    The same Windows login they already know, for desks and meeting rooms.

  • Facilities and estates teams

    A modern booking system that passes IT review.

  • IT and security teams

    Single sign-on without moving identity to the cloud.

  • Included on every plan

    AD FS sign-in at no extra cost.

Less to look after

No user lists to manage

Accounts are created automatically the first time each person signs in. Your team doesn't need to import or maintain a separate list of users.

Clearooms users list with accounts created through AD FS sign-in
Future-proof

Ready when you move to the cloud

If you migrate to Microsoft Entra ID later, Clearooms supports that too, including automatic user provisioning. Switching over is a settings change, not a new project.

Cleanrooms is an accredited supplier on the UK Government's G-Cloud framework and is Cyber Essentials Plus certified.

Clearooms desk booking floor plan in the web app, ready for a move to Microsoft Entra ID
Up and running fast

Set up AD FS single sign-in in three steps

  1. Your IT team adds Clearooms as a trusted application in AD FS.
  2. Clearooms is connected using the details we provide.
  3. Staff sign in with their Windows account and start booking.

Using a different identity provider? See all Clearooms integrations.

Clearooms desk booking on a laptop and the Clearooms mobile app, with the login screen for AD FS single sign-on

  • Both academic and admin staff state it's one of our best systems.

    Maresa Kelly, Technological University of the Shannon

  • There is nothing that I've found yet that Clearooms won't do. If we want to do something, there'll be a way.

    Nigel Smart, Director of IT & Development, Logistics UK

  • I already have and will continue to recommend Clearooms to others. I think it's easy to give good customer service when everything is going well, but on the very rare occasion that we've needed support, it's been first class.

    Clare Trachsel, Assistant Director of Estates, THT

Your questions, answered.

  • Does Clearooms work with on-premises Active Directory?

    Yes, through AD FS. Your directory stays on your own servers.

  • Is it ADFS or AD FS?

    Both. Microsoft writes it as AD FS, short for Active Directory Federation Services, but many people write ADFS.

  • Does AD FS single sign-on cost extra?

    No. It's included on every Clearooms plan.

  • Can staff book hot desks with their Windows login?

    Yes. Their everyday Windows sign-in is all they need to book hot desks, meeting rooms and parking.

  • Is Clearooms approved for public sector use?

    Clearooms is an accredited supplier on the UK Government's G-Cloud framework and is Cyber Essentials Plus certified.

  • Can we sync meeting room calendars from on-premises Exchange?

    Room calendar sync needs Exchange Online. Single sign-on through AD FS works whichever Exchange set-up you have.

Let’s get started! Book your free Clearooms demo today

Request a free demo today to find out more about how you can optimise your meetings with Clearooms.

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If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us today through our Live Chat. We look forward to hearing from you!