Zapier integration

Connect Clearooms to thousands of apps with Zapier

Clearooms connects directly with core workplace tools like Microsoft 365, Google Workspace, Microsoft Teams and Slack. Zapier takes it much further, linking desk, room and visitor bookings to more than 7,000 other apps, from HR and finance systems to CRM and project tools. There's no code to write, triggers fire in real time, and it works in both directions.

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Clearooms booking and visitor events sent through Zapier to Slack, Microsoft Teams and Google Sheets
What Zapier does

If it's not a native integration, Zapier probably covers it

Zapier is the go-between that moves information between Clearooms and the other apps your business runs on. You set up automated workflows, called Zaps: when something happens in one app, Zapier does something in another.

So if there's a tool Clearooms doesn't connect with directly, there's a good chance Zapier does. That includes HR systems such as BambooHR and HiBob, finance tools such as Xero and QuickBooks, CRMs such as Salesforce and HubSpot, and project tools such as Jira, Trello and Asana.

Clearooms is listed in Zapier's app directory.

Clearooms connected through Zapier to HR, finance, CRM, project, messaging and reporting apps
Reporting and no-shows

Booking data where you need it, and action on no-shows

Send every booking, check-in, check-out and no-show to Google Sheets, Excel, Airtable or your BI tool as it happens, and build the workplace reports your leadership team wants.

When someone books a desk or parking space and doesn't turn up, Clearooms tells Zapier straight away. Use it to send them a reminder, let their manager know or log it for your attendance figures.

Spreadsheet of Clearooms desk bookings with check-in and no-show statuses, filled in by Zapier

Popular Clearooms Zapier automations

  • New booking

    Post in a Slack channel when a desk or room is booked.

  • Visitor arrives

    Send the host a Microsoft Teams message.

  • New user

    Send a personalised welcome email from Outlook.

  • Included on every plan

    The Zapier integration costs nothing extra from Clearooms. Zapier has its own free and paid plans.

Book from anywhere

Create bookings in Clearooms from your other tools

Zapier can book desks and parking spaces, schedule meeting rooms and send meeting invitations in Clearooms. Turn a request form, a CRM appointment or a project kick-off into a confirmed booking without anyone typing it in twice.

Zapier Create Meeting action booking The Fitzrovia Room, shown in the Clearooms mobile app
Ready at reception

Visitors pre-registered automatically

Pre-register visitors in Clearooms from a calendar invite, a form or your CRM, so reception knows who's coming. Visitor triggers work the other way, so a host can be told in Teams or Slack the moment their guest is added.

Zapier Create Visitor action adding a visitor to the Clearooms expected visitors list
Quick to connect

Set up your first Clearooms Zap in three steps

  1. In Zapier, connect your Clearooms account. You'll need admin access to Clearooms.
  2. Pick a Clearooms trigger, such as New Booking, and an action in another app.
  3. Turn the Zap on. It runs in real time from then on.

For anything Zapier can't do, the Clearooms REST API covers everything you can do in the portal, and it's included on every plan.

Looking for something else? See all Clearooms integrations.

New Zap with a Clearooms New Booking trigger and a Slack action, beside Clearooms on a laptop and mobile

  • It's one of those tools we don't have to think about — it just does what we need it to.

    Kevin Cremi, Chief Compliance Officer & COO, RTD Financial

  • It's simple, reliable, and essential to how we manage the office.

    Caroline Bowen, Office Manager, Acrisure

  • I just love it. It's simple, yet powerful. It does what it says on the tin really, but most of all it makes my life and my colleagues lives so much easier…

    Chris Mills, Head of IT, Lexica

Your questions, answered.

  • What is Zapier?

    Zapier is an automation tool that connects apps that don't talk to each other directly. You build workflows, called Zaps, where an event in one app starts an action in another, with no code.

  • Which apps can Clearooms connect to through Zapier?

    More than 7,000, including Salesforce, HubSpot, Jira, Trello, Asana, BambooHR, Xero, Google Sheets, Slack, Microsoft Teams and Outlook. If an app is on Zapier, you can most likely connect it to Clearooms.

  • What can trigger a Zap?

    Desk and parking bookings that are created, changed, deleted, checked in, checked out or not attended, plus changes to meetings, visitors, users, desks, offices and rooms. Every trigger fires in real time.

  • Can Zapier create bookings in Clearooms?

    Yes. Zapier can book desks and parking spaces, schedule meeting rooms, send meeting invitations, create teams and pre-register visitors.

  • Does the Zapier integration cost extra?

    Not from Clearooms. It works with Zapier's free plan and its paid plans. Zapier's free plan has a monthly limit, so busier automations may need a paid Zapier plan.

  • What if Zapier can't do what we need?

    The Clearooms REST API covers everything you can do in the portal, and it's included on every plan.

Let’s get started! Book your free Clearooms demo today

Request a free demo today to find out more about how you can optimise your meetings with Clearooms.

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If you have some burning questions or would just like to have a chat with someone about Clearooms, then get in touch with us today through our Live Chat. We look forward to hearing from you!