Feature-rich at a sensible cost

Everything you need to make hybrid working.... work

Clearooms has been thought about from every angle – ensuring that there is just the right balance of functionality to enable hybrid working with ease. It’s feature-rich to ensure it will work in all office environments of all scales.

    Clearooms Key Features

    • Value pricing based on number of desks and rooms, not number of users

    • Easy set-up and quick on-boarding with support at every step

    • Floorplan creation and support if needed

    • Full office resource management allowing you book desks, rooms, break-out spaces, parking spaces, pet allocation etc.. all in one platform

    • SSO with numerous integrations, ensuring seamless integration with your current systems

    • Available in English, Spanish, French, German, Italian, Dutch & Welsh

    • Offers you granular control of user permissions, desk and room features as well as additional services such as catering

    • Vistor and event management as standard.

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    • Multi-Lingual User Interface

      Clearooms supports multiple languages—including English, French, German, Spanish, Italian, Dutch, and Welsh—allowing users to select their preferred language. This ensures a more inclusive, accessible experience across diverse, multilingual teams.

    • Office Kiosk

      Office Kiosk for On-Site Booking & Visibility: Deploy a central touchscreen kiosk in your office to allow users to view availability and check in (via QR Code). Perfect for drop-in staff or flexible workspaces, it enhances visibility and simplifies same-day workspace access.

    • Transparent Pricing for Smarter Workspaces

      Clearooms pricing is based on the number of desks and meeting rooms you manage, not employee count - giving you full control and cost-efficiency. Ideal for hybrid offices and flexible workspace setups.

    • Working hours

      Define office hours to ensure bookings align with operational schedules and availability.

    • Mobile App for On-the-Go Booking

      Manage your workspace on the go with the Clearooms mobile app for iOS and Android. Book desks and rooms, check in, view availability, and get notifications—all from your phone.

    • Custom User Roles & Permissions

      Create custom roles in Clearooms to control what users can view, book, or edit. Manage admin rights, team access, and approvals for secure, role-based platform use.

    • Custom User Attributes for Smarter Control

      Assign personalised attributes to users to enable tailored booking permissions, access control, and detailed usage reporting—ideal for managing hybrid teams and optimising workspace policies.

    • Unified Calendar View for Bookings

      Gain a clear overview of all your upcoming desk and meeting room reservations with the integrated calendar view. Easily manage, edit, or cancel bookings in one place, streamlining your schedule and helping you stay organised across your workspace.

    • My Status

      Share your work location in Clearooms to keep colleagues informed. Whether remote, in-office, or on leave, update your status to support coordination across hybrid teams.

    • Platform-Wide Announcement Banners

      Display key updates, policy changes, or alerts across Clearooms with custom banners. Ensure visibility by showing messages at login or during desk and room booking.

    • Office Access Restrictions

      Restrict user access to office locations by team, department, or role. Ideal for multi-site organisations needing control over who can view or book at each location.

    • Bulk User Import for Easy Onboarding

      Import user data to quickly add or update multiple users in Clearooms. Perfect for onboarding teams, restructuring, or syncing systems—saving time and ensuring setup accuracy.

    Desk Booking Key Features

    • Easy booking of desks on mobile & desktop

    • Customise desk availability based on time, user role, or location

    • Easy repeat & block bookings

    • Control how many bookings can be made in each office per day

    • Display desk resources to help users choose the best desk for them

    • Desk booking through Outlook, Teams, Zoom & Slack

    • Automated release when not checked in

    • Assign specific desks to certain teams

    • Clear approvals process for admin roles

    • Quick QR Code check-in from a mobile device, reduces no-shows and easy usage tracking

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    • Customisable Availability Rules

      Define dynamic desk availability parameters tailored to your organisation’s needs. Set rules based on time of day, user role, team, or location to ensure desks are accessible to the right people at the right times—enhancing flexibility, control, and space optimisation.

    • Approvals

      Booking Approval Workflow: Introduce an optional approval process that requires admin or manager authorisation before a desk reservation is finalised. This added layer of oversight supports policy compliance, streamlines resource allocation, and ensures bookings align with organisational needs.

    • Desk Allocations

      Assign dedicated desks to individuals or teams, ensuring consistent workspace usage and supporting team-based collaboration. This approach enhances operational control, simplifies management, and promotes an organised environment.

    • Advanced Desk Scheduling

      Enable precise desk assignment functionality by allocating desks to individuals or teams based on specific days of the week. Automatically release unconfirmed or unused bookings after predefined time windows, ensuring optimal workspace utilisation and availability.

    • Full-Day Desk Reservation

      Simplify the booking process by allowing users to reserve a desk for the entire working day with just one booking. Ideal for those with consistent schedules, this feature enhances convenience, reduces admin time, and supports uninterrupted productivity.

    • Half-Day Desk Reservations

      Offer users the ability to book desks for predefined morning or afternoon sessions, perfectly suited for part-time schedules, hybrid work, or short visits. This approach adds flexibility, maximises resource efficiency, and aligns with evolving workplace needs.

    • Flexible Booking Hours

      Give users the freedom to customise their desk reservations by choosing precise start and end times in set increments that align with their workday preferences. This detailed control fosters greater flexibility, boosts satisfaction, and accommodates agile work patterns.

    • Advance Booking Restrictions

      Control how far ahead users can reserve desks by setting advance booking limits. This prevents long-term overbooking, encourages fair access to shared spaces, and helps ensure availability reflects real demand across your workplace or team.

    • Multi-Date Desk Booking

      Streamline the reservation process by enabling users to select multiple non-consecutive or recurring days in a single action. This time-saving feature improves efficiency, supports flexible scheduling, and reduces the need for repeated individual bookings.

    • Auto-Release for No-Show Bookings

      Ensure efficient desk utilisation by automatically releasing reserved desks when users fail to check in within a specified timeframe. This smart automation reduces booking waste, keeps availability up to date, and supports fair access across the workspace.

    • Check In

      Require users to confirm desk bookings upon arrival via mobile push notifications, email reminders, in-portal alerts, or integrated Slack messages. This ensures accurate usage tracking, reduces no-shows, and supports efficient space and attendance management.

    • Auto-Cancellation for Missed Check-Ins

      Automatically cancel desk bookings if users fail to check in within a defined time window. This feature frees up unused space, keeps availability accurate in real time, and ensures fair access—triggered via check-in prompts through app, email, or Slack.

    • Custom Booking Fields

      Tailor the reservation experience by adding personalised fields to the booking process, enabling you to capture specific information such as project codes, visitor details, or special requirements. This flexibility supports better reporting, compliance, and user insights.

    • Desk Notes & Guidance

      Attach custom notes to desks that users can view during the booking process, helping them make informed choices. These notes are also included in confirmation emails and reminders, ensuring clarity around desk features, location, or specific usage instructions.

    • Desk Resources

      Enable employees to find and reserve desks equipped with essential resources such as dual monitors, docking stations, standing desks, or ergonomic chairs. Improve productivity and comfort by letting users choose workspaces that match their tech and wellness needs.

    • Booking Buffer Intervals

      Configure automatic time gaps between desk bookings to allow for cleaning or to prevent back-to-back reservations. This promotes health and safety, improves comfort, and ensures your workspace remains ready and welcoming for the next user.

    • Booking Cut-Off Management

      Configure precise deadlines for when desk bookings can be created. This ensures structured planning, prevents last-minute changes, and helps maintain accurate availability across your workspace for improved operational flow.

    • Bulk Booking Cancellation:

      Easily cancel multiple desk or meeting room bookings in a single action, saving time and reducing administrative overhead. Ideal for managing schedule changes, office closures, or team-wide updates—ensuring bookings stay current and relevant.

    • Prevent Past Date Bookings

      Maintain scheduling accuracy by disabling the ability to create or modify desk reservations for past dates. This ensures reliable reporting, eliminates backdated bookings, and helps enforce workplace policies through clear, time-bound reservation controls.

    • Booking Limit Controls

      Set a maximum number of desk reservations a user can make within a specified time period - daily, weekly, or monthly. This helps manage fair usage, prevent overbooking, and ensures equitable access to workspaces across teams in high-demand environments.

    • Prevent Concurrent Desk Bookings

      Enforce a rule that restricts users from reserving multiple desks simultaneously, promoting fair access and preventing unnecessary space blocking. Ideal for shared workspaces, this control supports equitable desk allocation and optimised resource use.

    • Same-Day Booking Restriction

      Prevent users from reserving desks on the same day to encourage forward planning and improve workspace coordination. This control supports smoother scheduling, reduces last-minute changes, and helps facilities teams manage desk usage more effectively.

    • QR Code Desk Check-In

      Enable fast, contactless desk check-in by allowing users to scan a unique QR code using their mobile device. Optionally enforce QR scanning as the sole check-in method to eliminate fraudulent confirmations and ensure accurate, on-site attendance tracking.

    • Custom Booking Rule Exceptions

      Configure tailored exceptions to standard booking policies for designated users or teams. Grant extended access, priority booking, or rule overrides to accommodate users, departments, or special roles—ensuring flexibility without compromising control.

    • Recurring Desk Bookings

      Allow users to schedule repeating desk reservations—daily, weekly, or custom intervals—to support consistent workspace access for regular routines. Ideal for hybrid teams, this feature simplifies booking management and enhances planning efficiency.

    • Step out

      Allow users to step away from their desk without losing their active booking, whether for breaks, meetings, or calls. This not only offers flexibility but also maintains real-time visibility of who is in the office, supporting safety, coordination, and space awareness.

    • Daily Office Booking Limits

      Set usage caps to control the number of desk reservations allowed per office location each day. This ensures fair access, prevents overcrowding, and helps manage capacity - ideal for maintaining balance in hybrid workplaces or high-demand environments.

    Room Booking Key Features

    • Easy booking of rooms on mobile & desktop

    • Customisable booking interface to capture additional meeting needs

    • Easily book multiple and adjoining rooms for large meetings and events

    • Intuitive UI allowing meetings to be moved without having to cancel and re-create them

    • Set buffer times for any additional cleaning or catering requirements

    • Easily track meeting attendance and automatically release unoccupied rooms

    • View and reserve rooms based on specific equipment requirements

    • Manage catering, IT Support and set-up needs

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    • Attendee Management Made Easy

      Effortlessly add participants to any meeting room booking and ensure they’re kept in the loop with automatic email notifications. This streamlines communication, helps everyone stay informed, and ensures attendees are fully prepared ahead of time.

    • Custom Fields With Clearooms

      Create custom fields for meeting room bookings, tailored to capture information unique to your organisation’s needs. Whether it’s dietary requirements for a catering order, a visitor list, or specific equipment needs, these custom fields ensure that every meeting runs smoothly and nothing is overlooked.

    • Custom Room Notes for Bookings & Reminders

      Add tailored notes to meeting rooms that users can view during the booking process. These notes—such as room policies, equipment info, or setup instructions—are also included in booking confirmations and reminders, ensuring users are informed and prepared.

    • Interactive Room Display App

      Use Clearooms’ digital display app outside each meeting room to show real-time availability, upcoming bookings, and room details. Staff can instantly reserve a space on the spot, reducing booking conflicts and making room management more efficient and user-friendly.

    • Manage Non-Integrated Rooms with Ease

      Clearooms also enables booking and oversight of meeting rooms that aren’t connected to external calendar systems like Google or Outlook. This provides a simple, centralised solution for managing all room types—integrated or not—without compromising on visibility or control.

    • Meeting Room Approvals

      Enable approval workflows for meeting room bookings by assigning designated approvers. They can accept or reject requests, add notes, and ensure that room use aligns with business policies, supporting oversight, coordination, and space governance.

    • Multi-Room Meeting Bookings (Linked Rooms)

      Easily reserve multiple connected meeting rooms for larger gatherings, workshops, or events that require additional space. Linked room bookings ensure seamless coordination, avoid scheduling conflicts, and support more flexible event planning across your workspace.

    • Roll Call & Meeting Attendance Tracking

      Use Clearooms’ roll call feature to record who attends a meeting and capture relevant notes. Designed for accountability and post-meeting reference, this tool helps organisers maintain accurate attendance records and track participation without affecting room availability.

    • Room Access Restrictions by Role or Team

      With Clearooms, you can control who can book specific meeting rooms by setting restrictions based on user roles, departments, or teams. This ensures rooms are reserved only by those who need them, supporting better space allocation and reducing booking conflicts.

    • Room Kiosk Display for Real-Time Availability

      Showcase live booking status and room availability on a large digital screen using Clearooms’ Room Kiosk feature. Ideal for shared spaces and reception areas, it provides a clear, up-to-date view of which rooms are free, in use, or soon to be occupied.

    • Room Resources

      Easily view and reserve meeting rooms based on available resources such as projectors, whiteboards, video conferencing tools, and more. Clearooms helps ensure that users select the right room with the right equipment—streamlining meetings and avoiding last-minute surprises.

    • Room Services

      Enhance your bookings by adding optional services such as catering, IT support, or room setup. With Clearooms, organisers can specify exactly what’s needed for each meeting, ensuring every detail is covered and reducing the need for follow-up coordination.

    • Set Booking Time Restrictions

      Optimise room availability by defining specific time windows when each room can be booked. Whether limiting bookings to business hours, preventing after-hours use, or aligning availability with staff schedules, Clearooms gives you full control over when spaces can be reserved.

    • Set-Up and Clean-Up Time Buffers

      Automatically block out time before and after meetings to allow for room preparation and post-meeting clean-up. These buffers can be customised for each individual booking, helping to avoid scheduling overlaps and ensuring rooms are always ready for use.

    Integrations Key Features

    • Integrates with Microsoft 365 & Teams

    • Book meetings directly from Slack

    • Complete integration with Google, allowing 2 way calendar sync

    • Has an open API for development of custom integrations to suit your needs

    • Security/Access integration with Paxton Net 2 and Salto door controls

    • Multiple Single Sign-On provider support

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    • Access Control Integration with Paxton Net2

      Seamlessly connect Clearooms desk bookings to Paxton Net2 for secure, automated access control. Staff can be granted entry based on active bookings, streamlining both check-in and booking confirmation upon arrival, enhancing security and efficiency across the workplace.

    • External Calendar Rules Enforcement

      Clearooms syncs with your external calendar systems to enforce predefined booking rules—such as time restrictions, approval workflows, or recurring limits. This ensures all meeting room reservations remain consistent with your organisation’s scheduling

    • Microsoft Teams Integration

      Access the full power of Clearooms directly within the Microsoft Teams environment. Book desks, manage rooms, view availability, and handle visitor check-ins—all without switching apps—streamlining your workflow and enhancing productivity within a familiar platform.

    • Multiple SSO Configurations

      Clearooms supports multiple Single Sign-On (SSO) providers, enabling organisations to manage user access across varied authentication systems. Ideal for complex or multi-tenanted environments, this feature simplifies login while maintaining secure, centralised control.

    • Open API access for custom integrations

      Unlock the power of custom workflows by connecting Clearooms to your internal tools and systems through our open API. Whether integrating with HR platforms, reporting dashboards, or third-party apps, you have the flexibility to tailor Clearooms to your unique operational needs.

    • Salto Space Door Access Integration

      Integrate Clearooms with Salto Space access control systems to manage room entry based on live booking data. Doors unlock only when a meeting is scheduled, ensuring secure, time-bound access while streamlining space management and reducing unauthorised room usage.

    • Slack Integration for Real-Time Updates

      Stay informed and connected with Clearooms’ Slack integration. Receive instant notifications, and view who’s in the office, all within Slack to enhance team communication and workplace visibility.

    • Two-Way Calendar Integration (Google & Office 365)

      Clearooms offers seamless two-way sync with external calendars like Google Calendar and Microsoft Office 365. Room bookings update in real time across platforms, ensuring schedules stay aligned, reducing double bookings, and improving visibility for all users.

    • User Provisioning Integration (SCIM)

      Streamline user management in Clearooms by connecting to your SCIM-compliant identity provider. Automatically provision, update, and deactivate user accounts based on your central directory—reducing admin effort and ensuring access stays secure and up to date.

    Visitor Management Features

    • Free to all customers on Plan 3 or with 5 Rooms or more

    • Digital sign in and out for visitors

    • Easy access and management of visitors

    • Automated notifications for guests and those who they are visiting

    • Customisable user forms to capture theinformation you need

    • Easy integration with existing systems

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    • Instant Host Notifications

      Automatically send real-time email alerts to hosts when their visitors check in. This ensures timely greetings, enhances security, and improves the overall guest experience by keeping staff informed and prepared for every arrival.

    • Kiosk

      Streamlined Visitor Sign-In: Our digital reception kiosk provides a professional and efficient sign-in and sign-out experience for visitors. Designed to enhance security and first impressions, it replaces traditional paper logs with an intuitive, easy-to-use digital interface.

    • Personalised Welcome Emails

      Automatically send customised welcome emails tailored to each office location. These emails can include directions, access instructions, parking details, Wi-Fi information, or any other visitor guidance—ensuring every guest arrives informed and confident.

    • Seamless Meeting Visitor Logging

      When scheduling a meeting, you can easily add external attendees to the visitor log in advance. This ensures they’re automatically registered, enabling a smoother check-in process, improved security, and accurate visitor records without extra admin steps.

    • Tailored Visitor Registration:

      Easily create a fully customisable visitor form to capture exactly the information your business needs. From collecting names and contact details to specific health declarations or policy acknowledgements, the form adapts to your unique visitor requirements.

    • Visitor Dashboard for Total Oversight:

      Gain full visibility and control over visitor activity with our centralised dashboard. Easily view who is expected, who’s on-site, and who has left—while generating detailed reports for compliance, audits, and internal review, all in just a few clicks.

    • Visitor Management at No Extra Cost

      All customers subscribed to Clearooms Plan 3 or above—or those managing five or more meeting rooms—can take full advantage of our powerful Visitor Management system at absolutely no additional charge, making visitor handling simple and cost-effective.

    Event Management Features

    • Create and publish internal events quickly with Clearooms’ intuitive interface

    • Free to all customers on Plan 3 or with 5 Rooms or more

    • Built-in capacity controls, allowing organisers to set attendance limits and monitor registrations in real time

    • Registration and attendance reports with a single click.

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    • Capacity Tracking & Registration Management

      Each event includes built-in capacity controls, allowing organisers to set attendance limits and monitor registrations in real time. This helps prevent overbooking, ensures safe attendance levels, and gives employees clarity on available space when signing up

    • Event Management Included at No Extra Cost

      Customers on Clearooms Plan 3 or higher, or those managing five or more meeting rooms, gain full access to our robust Event Management features at no additional cost. Plan, organise, and manage events efficiently without stretching your budget.

    • Exportable Event Reports for Organisers

      After your event, download detailed registration and attendance reports with a single click. Clearooms makes it easy to evaluate turnout, track engagement, and report outcomes, empowering organisers with the data they need to plan even better events in future.

    • Internal Event Creation & Promotion

      Create and publish internal events quickly with Clearooms’ intuitive interface. From training sessions to team socials, events can be shared across your organisation, making it simple for employees to discover, register, and stay informed about what’s happening.

    Analytics & Reporting

    • Cost Centre Billing: Assign booking costs to specific departments or teams for better expense tracking and budget management

    • Custom Branding: Personalise the Clearooms platform with your company's logo and colours for a branded experience

    • Social Distancing Limits: Set distance restrictions to ensure safe distancing between desks, helping maintain a secure workspace

    • Who is in: View a real-time list of employees on-site, improving workplace visibility and coordination

    • Data Extract: Export desk booking and room booking data for in-depth analysis and reporting

    • Scheduled Reports: Automate the delivery of key reports at regular intervals to stay informed without manual effort

    • Desk and Room Utilisation Reports: Gain insights into workspace usage to optimise office space and improve efficiency

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    • Workspace Utilisation Reporting

      Access powerful, easy-to-read reports that reveal how desks and meeting rooms are being used across your organisation. These insights help you identify trends, reduce underutilised areas, and make data-driven decisions to optimise office space and boost efficiency.

    • Real-Time On-Site Visibility – ‘Who Is In’

      Instantly see which employees are currently on-site with a live, up-to-date list. This enhances workplace coordination, supports health and safety protocols, and helps teams stay connected by making it easy to know who’s available in the office at any given time. Also available as a Slack report

    • Automated Scheduled Reporting

      Stay informed effortlessly by automating the delivery of essential reports at intervals that suit your workflow—daily, weekly, or monthly. Eliminate manual tasks and ensure stakeholders always have up-to-date insights into workspace usage and visitor activity.

    • Advanced Data Export Capabilities

      Effortlessly extract detailed desk and meeting room booking data for custom reporting and analysis. Whether for internal audits, usage trends, or strategic planning, export your data in just a few clicks to unlock valuable insights across your workspace.

    • Visitor Management Reporting

      Optimise reception workflows and strengthen workplace security using real-time and historical visitor data. Track check-ins and generate reports to support compliance, improve visitor experiences, and ensure controlled site access.

    • Open API for Custom Reporting

      Leverage Clearooms’ powerful Open API to build tailored reports and integrations that suit your unique business needs. Access real-time data on bookings, users, and workspace usage to create detailed dashboards, automate workflows, and drive data-led decisions.

    • Track and Trace Reporting with Proximity Insights

      Monitor desk bookings, check-ins, and visitor activity with detailed reports that include who was on-site, when, and where - plus their distance from others. Support rapid contact tracing, compliance audits, and workplace health protocols with ease.

    Support

    • Tailored support from a dedicated Customer Success Manager

    • Priority Email & Live Chat Support. Access fast, reliable assistance whenever you need it

    • 99.9% service uptime each calendar month as part of our Service Level Agreement (SLA)

    • Interactive In-Platform Guidance. Get help exactly when and where you need it with dynamic, in-platform assistance built directly into the Clearooms interface

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    • 99.9% Uptime SLA

      99.9% Uptime SLA Commitment: Clearooms delivers a 99.9% service uptime each calendar month as part of our Service Level Agreement (SLA). This ensures high availability and reliability for all users, giving your organisation confidence that booking and access systems remain consistently operational.

    • Comprehensive Knowledge Base Access

      Get instant answers with Clearooms’ online Knowledge Base, packed with step-by-step guides, FAQs, and best practices. It’s available 24/7, empowering admins and users to resolve issues quickly and make the most of platform features at their own pace.

    • Dedicated Customer Success Manager:

      Every Clearooms customer receives tailored support from a dedicated Customer Success Manager. From onboarding to optimisation, they provide expert guidance, strategic advice, and hands-on assistance to help you get the most value from your workspace platform.

    • Interactive In-Platform Guidance

      Get help exactly when and where you need it with dynamic, in-platform assistance built directly into the Clearooms interface. From onboarding walkthroughs to contextual tips, users can follow step-by-step guides tailored to their journey, without ever leaving the platform.

    • Priority Email & Live Chat Support

      Access fast, reliable assistance whenever you need it with priority email and live chat support. Whether it’s setup guidance or troubleshooting, our expert team is on hand to ensure your Clearooms experience runs smoothly and without interruption.

    Security & Compliance

    • Cyber Essentials Certified: Clearooms is certified under the UK Cyber Essentials scheme, validating our commitment to cybersecurity best practices

    • Hosted in AWS (EU Region). Clearooms is hosted on AWS in the EU (eu-west-1), ensuring strong uptime, redundancy, and compliance with GDPR.

    • Privacy Rules. Configure granular privacy settings to control who can view or book specific rooms within Clearooms

    • Automated user provisioning (SCIM)

      Automate provisioning and user management in Clearooms through your existing SCIM compliant identity provider.

      SCIM is an open standard that enables automation of user provisioning. SCIM communicates between identity providers such as Azure Active Directory, OneLogin, Okta, Google, Jumpcloud and service providers requiring user identity information (such as Clearooms).

      In practice this means your users only need be managed in one place, user profiles changed in your authentication system sync over to Clearooms including (if you wish) Groups syncing to Teams and default roles/access in Clearooms

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    • Audit Trails & Activity Logging

      All user actions, such as bookings, check-ins, and admin changes are tracked in detailed audit logs. These logs support internal governance, security audits, and compliance reporting, with full visibility over account-level activity.

    • Cyber Essentials Certified

      Clearooms is certified under the UK Cyber Essentials scheme, validating our commitment to cybersecurity best practices. This government-backed certification helps protect against common threats and builds customer confidence.

    • Hosted in AWS (EU Region)

      Clearooms is hosted on AWS in the EU (eu-west-1), ensuring strong uptime, redundancy, and compliance with GDPR. AWS provides physical security, infrastructure scalability, and controls aligned with global security standards.

    • IP-Based Check-In Restrictions

      Strengthen attendance accuracy by limiting check-ins to approved IP addresses, such as your office network. This ensures users can only check in when physically on-site, helping enforce workplace policies and prevent remote or unauthorised check-ins.

    • Privacy Mode

      Enable Privacy Mode to keep meeting details hidden while still showing room availability to others. This feature is ideal for sensitive meetings, HR sessions, or executive bookings—maintaining confidentiality without disrupting overall scheduling visibility.

    • Privacy Rules

      Configure granular privacy settings to control who can view or book specific rooms within Clearooms. Ideal for confidential meetings, executive spaces, or sensitive departments, this feature ensures access is restricted to authorised users only.

    • SCIM User Provisioning Integration

      Streamline user management in Clearooms by connecting to your SCIM-compliant identity provider. Automatically provision, update, and deactivate user accounts based on your central directory—reducing admin effort and ensuring access stays secure and up to date.

    • Single Sign-On (SSO) Integration:

      Provide users with secure, hassle-free access to Clearooms by connecting it to your organisation’s existing authentication system. SSO simplifies login, reduces password fatigue, and strengthens access control across your workspace management platform.

    • Two-Factor Authentication (2FA) for Enhanced Security

      Add an extra layer of protection to your Clearooms account with 2FA. Requiring a secondary verification step during login helps prevent unauthorised access and safeguards sensitive workspace and user data across your organisation.

    Additional Services

    • Cost Centre Billing: Assign booking costs to specific departments or teams for better expense tracking and budget management.

    • Custom Branding: Personalise the Clearooms platform with your company's logo and colours for a branded experience.

    • Social Distancing Limits: Set distance restrictions to ensure safe distancing between desks, helping maintain a secure workspace

    See all...

    • Cost Centre Billing & Departmental Tracking

      Allocate booking costs to specific teams, departments, or business units for accurate budget management. This feature enables better tracking of workspace usage, supports internal chargebacks, and simplifies reporting for finance teams.

    • Custom Branding for a Seamless Experience

      Tailor the Clearooms platform to reflect your organisation’s identity by adding your company logo, brand colours, and visual styling. Deliver a consistent, professional experience that reinforces your brand across all user touch points.

    • Social Distancing Controls for Desk Booking:

      Enforce minimum spacing between desks to support health and safety policies. Clearooms allows you to set distancing rules that automatically limit bookings, helping maintain a secure and compliant workspace environment.