HOT DESK FEATURES

laptop showing Clearooms hot desk floorplan

Hot Desk Booking with Clearooms

As new ways of working look to come into place and we return to the office, the popularity of flexible working, and therefore the need for hot-desking, is on the rise.

To support this, we’ve developed Clearooms to not only manage meeting room bookings but to now also manage hot desk bookings too.

It has been designed to be really simple to set up, straightforward to use and with just the fundamental features needed to facilitate hot desk booking.

  • Add a message to each floor plan, such as to remind users of your policy
  • Upload your own floor plan for a quick and easy setup
  • Add buffer times for cleaning and preparation between desk bookings
  • Restrict the number of bookings per office to safely manage capacities
  • Set rules for repeat desk bookings for more frequent office workers
  • Limit the number of desks each user can book per day
  • View all desk bookings in a calendar format under My Bookings
  • Use SSO to manage user access and allow users to log in without a password
laptop showing Clearooms hot desk floorplan
Two users on booked hot desks

Create Bespoke Reports

Build custom reports for access to information such as who’s booked a desk and where, giving a clear overview of all desk activity. All created reports are saved within the Reports Dashboard, including for meeting rooms, where they can be easily run again for up-to-date information. Reports can also be scheduled to be automatically received on a set date by email. This easy access to data helps to support the management of flexible working, social distancing and a safe return to the office.

laptop showing Clearooms hot desk floorplan
laptop showing Clearooms hot desk floorplan

Choose the Right Desk First Time

The Clearooms Desk Resources feature allows Admin users to create assets which can be allocated to all or individual desks.
Add resources such as certain monitor types, standing desks or chairs with back supports to allow users to book the right desk for them.
When a resource has been added in the Portal, users can search and filter by each resource, so only available desks with the assets they require show, for fast and easy hot desk booking.

SETTING UP HOT DESK BOOKING

In a few simple steps you’ll be ready to start managing the use of desks in your office:
  1. Name your Floorplan

    1

    NAME YOUR OFFICE

  2. Add or build your floorplan

    2

    UPLOAD YOUR FLOOR PLAN

  3. Attatch Desks to the floorplan

    3

    CLICK TO ADD DESKS

  4. Add your users

    4

    INVITE YOUR USERS

GET STARTED WITH HOT DESK BOOKING TODAY

Our tiered pricing structure is based on the number of desks you add to your floor plan.