Getting Started Support

Welcome to Clearooms!

This guide will take you through how to set up and operate your Clearooms account for booking meeting rooms.

Quick links to other set up guides:

Adding rooms

  1. Once your integration is set up (see above links for step by step instructions) navigate to Settings > Meeting Rooms > Manage Rooms
  2. When you get to this page you rooms will be pulled though from your integration.
  3. Select the correct office to add each room and click import.
  4. And thats it – your rooms are not integrated to your account.

Add rooms to your office plan

  1. Navigate back to “offices” where you can see your office plan.
  2. Click edit office plan at the top right hand side of the portal.
  3. Once open, click on your plan where you want to add your room\
  4. The pop up will default to Desks, switch the toggle at the top right to “Rooms”
  5. The drop down that appears will allow you to select the correct room to add to the plan.
  6. Click update, then click “finish editing”

Rooms without integration

If you have decided to use the Clearooms calendar without integration, you will need to add your rooms manually. Open up the meeting rooms menu item (or open Settings > Meeting Rooms > Manage rooms)

Choose a name for your room(s) and click ‘Add’ to add it to your account. Once you are done, click finish.

The app

It’s now time to download the Clearooms app. Head to the App Store on your device and search for “Clearooms Room Display”

It has a different logo to the Clearooms main logo:

Once downloaded, log in using your Clearooms credentials (any user with access to the calendars will work) and select which room you want this device to be associated with. On installing the app you will be redirected to your device settings to give Clearooms permissions. This device will now be used to display any meetings booked in the selected room’s calendar.

Once set up, it is recommended you turn off all notifications on your tablet device, accessed through the device settings and pin the app so it can’t be closed.

Congratulations! You are now set up on Clearooms. For further help, take a look at our Branding support to learn how to customise your app or the Portal support to learn how to navigate our system.

Take a look at our other support pages here: